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Sales Cycle accounting Entries

Former Member
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Hi,

Can any body can explain me what entry will be generated during entire sales cycle, like SO, PGI, Delvery, Shipping, Billing , Cost to Ship, and vkoa settings for the same

Regards,

Javed

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi Javed,

Sales cycle can be broadly divided into:-

(1) Sales Order creation (T-code: VA01)

        Here no accounting document gets generated.

(2) Creating outbound delivery (T-code: VL01N)

        Even here no accounting document gets generated

(3) Post Goods Issue

        Accounting Entry: Cost of Goods Sold A/C Dr.

                                              To Inventory A/C

For PGI, GL Accounts are automatically determined through OBYC settings.

In OBYC, COGS GL Account should be maintained against transaction – GBB (offsetting entry for inventory posting) and account modification VAX (SO without account assignment object) OR VAY (SO with account assignment object)

(4) Creation of Billing document (T-code: VF01)

        Accounting entry: Customer A/C Dr.

                                            To Sales A/C

Here Sales GL Account is determined based on the VKOA settings.

Shipping costs and all other costs can be configured as a condition type and assigned to the applicable pricing procedure.

All non statistical condition types have an Accounting key and/or Accrual key assigned to them and for all such accounting and accrual keys GL Accounts are maintained in VKOA.

Thanks

Harin Khakhkhar

Former Member
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Perfect answer too.

Former Member
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Thanks to all-

Answers (3)

Answers (3)

former_member191939
Active Contributor
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Hi Javed,

Please find the below mentioned entries, hope this helps you.

Goods Delivery to Customer - PGI                                        Dr. Cost of Goods Sold A/c

(Outbound Delivery)                           VL01N                         Cr. Inventory A/c

Raising of Sales Invoices      VF01

Dr. Customer A/c ( Accounts Receivable)

Cr. Sales A/c

Cr. CENVAT Output Clearing A/c

Cr. VAT Payable A/c

Cr. Pro Fright O/w Claim A/c                                        If any. Collecting from Customer

Cr. Pro Export Exp A/c                                                   

Dr. Freight Outward-XP A/c

Cr. Pro Export Exp A/c

Dr. Commissn On XP Sales A/c         

Raising of Excise Invoices     J1IIN

Dr. CENVAT Output Clearing A/c

Cr. Excise BED Payable A/c

Cr. Excise ECS Payable A/c

Cr. Excise SHE Payable A/c

Accounting Entry in case of Sale of Scrap  VF01

Dr. Customer A/c ( Accounts Receivable)

Cr. Income From Scrap Sale A/c

Cr. CENVAT Output Clearing A/c

Cr. VAT Payable A/c

Cr. TCS - Scrap Sales

Raising of Excise Invoices for Scrap  J1IIN

Dr. CENVAT Output Clearing A/c

Cr. Excise BED Payable A/c

Cr. Excise ECS Payable A/c

Cr. Excise SHE Payable A/c

Receipt of Amount from Customer   F-28

Dr. Bank Account A/c

Cr. Customer A/c ( Accounts Receivable)

Receipt of Amount from Foreign Customer    F-28

Dr. Bank Account A/c

Cr. Customer A/c ( Accounts Receivable)

Dr/Cr Exchange Fluctuation A/c

Regards

Eugene

Former Member
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perfect answer.

Best regards

Former Member
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Accounting entries will not be generated for SO,  Delivery and Shipping.

will get generated for PGI and Billing in sales module.

VKOA is for customizing setting for sales and FI module integration.

During PGI,


Cost of Goods Sold A/c    Dr

Inventory A/c                  Cr

On Billing

Customer   A/c    Dr

Sales A/c            Cr

Thanks

Sudhir Krishna Kumar Singh


Former Member
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Hi,

Can any body can explain me what entry will be generated during entire like shipment document , and shipment cost document....................

Former Member
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Accounting Entries posted on Delivery and Billing

On Delivery

Cost of Goods Sold A/c Dr

Inventory A/c Cr

On Billing

Customer A/c Dr

Sales A/c Cr

Former Member
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Hi,

Thanks for responce,

But i need shipping and shipping cost entrires also, if any body know reply me.

Regards,

Javed.

Former Member
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Hi Javed;

it was a good question. i need to know such entries too. did u receive any answer or get knowledge regarding the shipping entries?

Best regards

former_member211635
Contributor
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Hi Javed,

Shipping cost can be taken into account by condition types in sales order (v/06). Then assign it to pricing procedure (v/08)

Once entered in Sales order, you can post accounting entries at the time of billing (If it is to be recovered from customer)

Shipment cost

     To Customer

Many a times it is also depicted statistically since the sales includes price including shipment. Therefore here (Sales Order through condition type) shipment costs are only depicted statistically and separate invoice is also raised (either through PO or FI invoice)

Please refer link for details

http://help.sap.com/saphelp_47x200/helpdata/en/5f/e411bb044411d2bf5d0000e8a7386f/frameset.htm

Thank You

Nishu

pankaj_pandey2
Active Contributor
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Hi javed,

Shipping cost will occur with refernce to shipping document , suystem post automatic service entry sheet while creating shipping document.

Party will be defined Through partner Function.

The accounting entry

Freight outward Dr

GR/IR service  Account.

On the basis of this service entry

invoice will be booked entry will be

GR/IR Dr

Party account Cr

tax if applicable Dr

Hope this will help you.

Regards

Pankaj Pandey

Former Member
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Thanks Nishu for such valiable info.