Recurring Posting via Standard background job

[Abhishek_Vaishy]

Hi Experts,

Is there a way, wherein we can set up background job for posting recurring documents from F.14 & SM35 in one job ?

Regards,

Abhishek

[manish_gupta222]

Hi Abhishek,

We had similar requirement in one of our client, let me share details with snapshot.

[manish_gupta222 · Accepted solution]

Recurring Posting with automated background job

Recurring postings are postings that occur periodically over a given period of time. You need recurring postings if business transactions occur at regular intervals and have the same amount.

You can use recurring postings to perform G/L account postings and to post accounts payable and accounts receivable. Recurring postings include postings of rent payments, leasing rates, and insurance premiums.

Types of recurring postings provided by SAP.

• G/L Accounts
• Accounts Receivable
• Accounts Payable

Business scenario: Rent expenses (voucher) should be posted every 5th day of the month with amount and other parameters specified in recurring document.

1.    Creation of Recurring document

Transaction Code: FBD1

1. Input First Run on - It is the start date of recurring entries.
2. Input Last Run on – It the is the date up to which the final recurring entry is to be carried out.
3. Input Interval in Months (like 01- Per Month, 02- Every 2 Month)
4. Input Run Date (Press F4 and Select 01 to 31)
5. Input Document Type in document type SA/JV will use for GL posting
6. Input Reference - It is a free field where we can give the invoice number which is printed on document.
7. Input Doc Header Text – It is also free field where we can give the text as per requirement.
8. Input Posting Key 40 & 50 for GL posting 21 & 31 for Vendor and 01 & 11 for customer. For full list Click “F4” on the field
9. Input the GL Account number for both Debit and Credit Entry.

Recurring document posted and it will be used a template for each month posting.

Note: recurring document posted below is a statistical entry. Hence, it will not hit trial balance.

2.    Creating Variant for Recurring Posting

Transaction Code: F.14 & SM35

1. Company Code – Enter the company code
2. Settlement Period – Enter system date or entry date on which document will be posted
3. Username- User ID from which recurring template/document is created
4. Hold processed session- Tick always and save variant

Variant saved and will be used for background job in SM36 wherein settlement period will always be used as SY-DATE or system date.

In order, to post batch input session from SM35 we need to use program “RSBDCSUB” and save variant as show below

3.    Define Jobs for Recurring postings

Transaction Code: SM36

1. Job Name – Recurring_Posting Job
2. Job Class – C
3. Maintain Step
4. Name- Enter SAP program name for F.14 “ SAPF120” & SM35 “RSBDCSUB”
5. Variant – Enter variant name created in Step#2
6. Check and save

Click on start job

Thanks,

Manish Gupta