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QA Database

Former Member
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hi gurus

favour needed now

can any one send me the standard Q&A database for SD module.

its quite urgent. please do me this favour.

my mail ID is

points defenetly will be rewarded



Accepted Solutions (0)

Answers (3)

Answers (3)

Active Contributor
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dear madhu

check your mail

rewards pls


Former Member
Former Member
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Hi Madhu

1: What is the Purpose of a Sales Organization in SAP ?

Sales org. represents the highest elements in SD. Sales org. is responsible for

Sales, services, negotiation or Revenue generation and physical distribution of products.

2. What is the purpose of Distribution Channel?

The Mechanism or route through which the products are placed in the market.

3: What is the purpose of Division ?

Division is the one which sells identical or similar products.

4: Where do you configure Division in IMG?

Img-enterprise structure-- logistics general--- define division

5. A Sales organization can be assigned to more than one Company code. State true or false?

False. Sales org. cannot be assigned to more than one company code.

6. Can you create a Sales Order without having a Sales Group defined in the Org Structure?

NO. We cannot create a sales order without having sales group.

7. Sales Area is the combination of?

Sales area is the combination of

Sales org. + Distribution channel + Division.

8. Can you assign one plant to more than one Sales Organization?

Yes, we can assign plant to more than one sales org.

Area 2 : SD Business Process :

1. Explain process of stock transport orders in SAP?

Stock transport is the process of transporting stock within the plant

From one storage location to another. Stock transport is a replishment


2. What is a Scheduling Agreement ? Give a business case where it is used?

It is the agreement between customer and company. It contain delivery


3. Can you check availability during Standard SAP Quotation Process?

Yes, we can check for availability during std. quotation process.

4. What are movement types used for GI to customer, for Consignment sales process, returns process. How does the inventory move in each case?

The movement types are:


5. How is billing date determined in the billing document?

Once the PGI is done, the goods are send to the customer on the

Specific delivery date, from this the billing date is determined.

6. How are posting to account done by the system, explain what is credited and what is debited when customer billing passed to accounts?

Through revenue account determination.

7. What are the different billing types available in standard system?

A) Periodic billing

B) Milestone billing

Area 3 : SD Configuration :

What fields Determines Pricing Procedure? What are the columns in a pricing procedure? Relevance of each?

The following fields determine the pricing procedure. And the columns are as follows. There are total 16 fields which determine the pricing procedure.

1) Step

2) Counter type

3) Condition type

4) Description

5) From

6) To

7) Manual

8) Mandatory

9) Statistical

10) Print out

11) Sub to

12) Requirement

13) Alternation calculation type

14) Alternation condition based value

15) Account keys

16) Accruals.

2: What fields Determine Shipping Point?

Shipping point is determined from the plant + shipping condition from customer master + Loading group from Material master.

3. If Same Purchase Order no is used in multiple Sales Orders, Is it possible to warn the User? If yes How?

The same purchase order no. is entered system throw a warning message.

4: Which Item Category in Standard SAP is used for Free of Charge items & Text Items ?


5: What determines whether a document can be copied to another document ? For Example A Quotation to Another Quotation , or Inquiry to Quotation.?

Copy control

6: Is it Possible to copy Sales Order to a Production Order ? If yes explain in which situation you can do that /

Make to order scenario is possible

7. Where are the controls for Availability check in the system?

Avb. Check with ATp logic

Availability Check with ATP Logic or Against Planning

1. define checking group

2. Carryout control for avb. Check

Availability check against production allocation

Area 4: Integration with Other Modules :

1: How do you release a Sales Order blocked for Credit Hold. ?

Go to T-code VKM3 and give the sales document no. to release the sales order

From credit hold.

2: What is the transaction code for Stock Requirements List ?


3. How do you create Sales BOM, What is the purpose of Sales BOM ?

Go to cs01 to create sales bom. Sales bom is to explode the sub items in the

Sales oreder alongwith the main item

4 : What movement type is used ?

a) To receive initial inventory into Stock- 561

b) Movement type used for issuing stock to customer against Delivery- 601

5 When does the invoice (billing document) status change ?

When the invoice is released for posting to account the status of invoice changes.

Area 5: SD Master Data :

1: What is the structure of a customer master record?

Following is the structure of customer master record

General data

Company code data

Sales area data

2: Account group Determines:

a) Fields

b) Partner functions

c) Procedure

3 Which of the following are true with respect to customer hierarchy/

2) true

4: Changes to the account group and the accompanying partner functions can only be made from a lower level to a higher level. True or False.?


5: Name any 4 Material types in SAP R3?

a) hawa-trading goods

b) fert- finished goods

c) roh-raw material

d) halb- semi finished goods

7: The plant can be automatically proposed by the system when processing a sales order, if it has been maintained in one of the master records. Mention which of the master records?

a) Customer mtl. Information record

b) Customer master- ship to party

c) Material mater

8: Which other areas in SAP SD is condition technique used?

a) Output determination

b) Material determination

c) Reveneue account determination

d) text determination

9. How is pricing procedure determined in a Sales Document?

Sales area + Cust. Pri. Pro + Doc. Pri. Proc

10: Is Credit block for a Sale order at Header or Item level?

Header level

Area 6: SD Transaction Data :

1: Explain the Flow of Sales Process in SAP Terminology ?

1) Inquire

2) Quotation

3) Sales order

4) Delivery

5) Billing

2: What are the three types of availability checks?

3: Can you combine multiple Sales Orders into one delivery? If Yes How?

Yes. When it has the same ship to party, shipping point and Incoterms

3. How do you create a Delivery for Purchase Order? Explain

VL10G is used for creating delivery for purchase order.

4 What is a Proforma Invoice ? When can this document be created?

It is not posted to the accounting. It is a doc. It is used for legal purpose

5 What are third party processes, What are the item categories used?

Vendor supplies the material to the customer when the mtl,. Doesn’t

Have stock in the company. Item categories is TAS

6: List out any 5 controls in an Item category in SD.

a) Item type

b) Completion rule

c) Special stock

D) Relevance for billing

e) Returns

7. How are schedule line categories determined in Sales orders?

Item catergory + MRP type

8: List out the tables for :

a) Sales orders: vbak,vbap,vbep

b) Deliveries documents:likp,lips

c) Billing documents: vbrk,vbrp

d) Pricing master data

e) Pricing transaction data

1. What is stock transfer ? How it is different from sales ?

In a stock transfer procedure, materials or goods are transported from

one storage location of the same plant to another storage location.

Stock transfer is an Replenishment delivery.

Sales allows you to execute different business transactions based on sales documents defined in the system. Sales is an outbound delivery.

2. What is an sales return, what are business process involved ?

Sales Returns is used to manage full products that the customer has returned due to complaints.

The business process involved are:

1. Document Types for Sales Returns

2. Analysis Key

3. Additional Analysis Keys

4. Refunding key

5. Assign Analysis Key to Item Categories

6. Field Assignment Order – material movement

7. Recipient for Express Mail from Background Processing

8. Filling Facilities

9. Contents

10. Keg lock.

3. What is credit memo and debit memo ?

The term credit memo always refers to a credit memo from the vendor. Therefore, posting a credit memo always leads to a debit posting to the vendor account. As in the case of invoices, credit memos can refer to purchase orders or goods receipts.

A debit memo request is a sales document used in complaints processing to request debit for a customer. A debit memo request starts the billing process.

4. What are the different types of sales process in a typical organization ?

The different types of sales process are:

A) Inquiry

B) Quotation

C) Sales order

D) Delivery

E) Billing

F) Rush order

G) Cash sales

5. What is invoice and what information does it contain ?

A formal request for payment; a written record of a transaction submitted to customer or client when requesting payment for services or goods delivered; includes taxes where applicable; also called bill, and sometimes statement, though the term "statement" has a different meaning that does not include a formal request for payment.

Invoice is a statement which contains the under mentioned details compulsorily.

1. Invoice Numner

2. Invoice date

3. Name and address of the person making the invoice ( Seller of goods and service)

4. Name and address of the person to whom invoice is made. ( Buyer of goods and service)

5. Description of goods / services involved

6. Applicable rates and taxes with percentages

7. Rate of the goods / services

8. Quantity of the goods and services

9. Quality or any other specifications

10. Price / Value of the goods and services

11. Invoice must be signed by the person making it

12. Terms and conditions of making the payment

6. What is credit management ?

Credit management enables you to monitor, evaluate and control credit situations and credit allocations. The integration of current information from FI and the simultaneous access to the credit and sales information system provide a broad information basis for evaluating critical credit situations and credit allocation.

Credit management includes the following functions:

Carrying out credit checks according to different criteria and at different points in time

Automatic notification of the responsible employees in critical credit situations by means of an interface to the mail system and therefore rapid processing of urgent credit problems

Support in critical credit situations concerning credit allocation by means of an interface to the Sales Information System and FI

Allocation of different authorizations to credit representatives according to certain criteria (for example, authorizations according to the level of the credit limit used or according to document value classes)

Monitoring credit allocation (for example, by creating overview lists)

7. What is consignment sale ?

Instead of making direct sales, individuals and businesses often place goods

with others who make sales for them. Those transactions are commonly

called consignment sale.

8. What is exice duty and how it is different from sales tax ?

Excise duties are duties that the state imposes as taxes on the use or consumption of certain goods. The liability to pay taxes is incurred when taxable goods are moved under customs seal from a location to a taxable location.

The state imposes excise duties, for example, on petroleum products, tobacco, alcohol and alcoholic beverages.

Tax based on a percentage of the selling price of goods and services. State and local governments assess sales tax and decide what percentage to charge. The retail buyer pays the sales tax to the retailer, who passes it on to the sales tax collection agency of the government

9. What is rebate ?

Rebates, widely known as refunds, are a popular tool used by businesses to promote their products and services. Rebates are distinct from coupons and other forms of discounting in that they reimburse a customer for part of the purchase price following, rather than at the time of, the sale. By offering

consumers cash back on the purchase price, rebates provide an incentive to buy a particular product.

10. What is promotion or scheme ?

A promotion might be a short-term price reduction, contest or sweepstakes, package giveaway, or free sample offer. Promotion is one of the four Ps of marketing—price, product, place, and promotion. Promotion is generally thought of as a sequence of activities designed to inform and convince individuals to purchase a product, subscribe to a belief, or support a cause.

11. How is sales and accounting are interrelated?

Revenue Account determination is a link between FI and SD. When company is selling, there are some revenues and expenditure, for example

sales revenue is the revenue company is getting and discounts, rebates, taxes, freights etc company is incurring expenditure. So we have to update Accounting documents when we are selling our products.

In Revenue account determination when we save the billing document the sales values in the billing document will be automatically posted to the coresponding GL Accounts. for this go to VKOA assign GL Accounts.

12. What is order management ?

Systems that receive customer order information and inventory availability from the warehouse management system and then groups orders by customer and priority, allocates inventory by warehouse site, and establishes delivery dates.

13. Can anybody tell me what the exact meaning of inbound delivery?

Inbound delivery does not necessarily mean goods receipt. INBOUND DELIVERY in SAP pertains to all incoming goods, which may refer to either a vendor delivery or a return of a rejected delivery to a customer. It may cover the schedules of deliveries from your vendors/suppliers or even a rejected delivery to a customer.

The GOODS RECEIPT portion pertains to the time that you are in the process of receiving the goods (either as a delivery or as a return item). Hence, movement type would vary.

1. What are the work process in an application server ?

The following are the work process in the application server:

A) Updating – Application server updates data at frequent intervals to the database server.

B) Messaging-dialog – Application server communicates to the users through dialog process

C) Data lock – Enique – Objects locked against change.

D) Spooling – Print parameters and print data held in memory till data released to printer.

E) Background processing – processing the application without dialogs.

Application server acts like dispatcher there by arranging activities in queue and not loading data base server at a time.

2. What is client in R/3 system ?

It’s a self contained unit in R/3 system having its own organization data,

Business data, master data and customization data specifically assigned to it.

3. How do u classify data in a client ?

The data in client are:

1) Organization data

2) Business data

3) Master data

4) Customization data

4. Which are the default clients provided by SAP ?

The default clients provided by SAP are:

1) 000

2) 001

3) 066

5. What are the benefits of 3-tier architecture ?

The benefits of 3-tier architecture are:

1) The load can be distributed across several computers existing in three different layers.

2) The system performance can be maintained at optimum level.

3) A 3-tier system is scalable.

6. Which system landscape was used in your SAP project implementation ?

Every SAP environment consists of a system landscape consisting of several R/3 system and clients within each of these R/3 systems. The system landscape depends on the project requirements and economic considerations. However a system landscape in general consists of minimum of 3 system which are called as “Development”, “Testing”, and “Production”, . The system landscape remains throughout the life of the SAP environment. In SAP implementation we use production system.

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