Purchase Order for Battery filling

[Former Member]

Hi I had an issue with  Purchase Order , I need to create a Purchase order for battery refill, Stores will send 10 batteries for refill and sometimes 9 only come back the remaining one he will send unfilled we will pay for 9 batteries to supplier but the 10th battery also come back to stock how to track the items gone out and items come back in.

[kothandaraman_nagarajan · Accepted solution]

Hi,

Please post relationship map of above PO or explain how do you receive returned items?

Thanks & Regards,

Nagarajan

[Former Member · Accepted solution]

Hi,

i will create a PO as service..like

Service description: Battery Refilling

Quantity: 50

Unit price: 700

after creating the PO. i need send the particular item: Battery Model:9087

to outside.And after it get refilled, supplier will send the Battery back to our company.

For this how to send the items outside and how to receive..

which document screen we need to use,,

Thanks& Regards:

Mohan reddy

[kothandaraman_nagarajan · Accepted solution]

Hi,

1. Create an item master date for Model:9087 and do not select as inventory item

2. Create item type PO to send this batteries to fill

3. Create GRPO based on above PO to receive filled batteries.

4. From this process, you can identify in and out quantity of batteries.

Thanks & Regards,

Nagarajan

[Former Member · Accepted solution]

Hi Nagarajan,

But we are maintaining stock for that batteries and we are issuing that batteries to other depts.

[kothandaraman_nagarajan · Accepted solution]

Hi,

In that case, mark it as inventory item and issue to supplier to fill batteries and receive through GRPO.

Thanks & Regards,

Nagarajan

[Former Member · Accepted solution]

Hi,

GRN i cant raise..because if i send 10 battries.

only 9 got serviced and one item come back without serive. how to account only for 9 items.

[kothandaraman_nagarajan · Accepted solution]

Hi,

Try this process:

1. Purchase order---->Good issue to supplier (add PO number as reference in Good issue)--->Raise GRPO for 9 EA---->Good receive for balance 1 ea and add PO number as reference in Good receipt window.

2. Manually close this PO. This is will reduce ordered quantity from item master data.

3. Doing this way your stock level is balanced.

Thanks & Regards,

Nagarajan

[Former Member · Accepted solution]

Hi all,

Thank U for your valuable replies.

Thanks&Regards:

Mohan Reddy

[Former Member]

Hi,

I think you should use Inventory Transfers for ths process. Due to the fact that you don't actually purchase the batteris, but the "refill" service, you can't use the actual battery item in your PO (otherwise recieving the GRPO will incresae your stock qty).

Instead, open 2 Storages in your system, one for "Items that were sent for refill/service" and one for "Items out of service".

When sending the batteries to your supplier, move those 10 batteries to the 1st storage manually. When you get them back, transfer 9 of them to your regular storage and the remaining to the 2nd one.

Beni.