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problem with AP check run

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Hi,
Our AP check process stopped due to Lot Full. We have a completed proposal and it says that the payment run has also been carried out. SAP started to build the spool for the checks, but stopped at 291 checks. (The number of checks that were left in the lot) The proposal states that there is supposed to be 1593 checks in the spool. We started to troubleshoot the process, after we had someone enlarge the check lot, by deleting the payment run to recreate. We attempted to recreate the payment run but we were missing the “create payment medium” checkbox and the jobs did not create the checks. We then attempted to completely start over and delete the payment run, proposal, and parameters. When we got to the proposal, we were unable to delete it. We appear to be stuck and have an incomplete proposal that we can’t print or delete.


After investigating this issue, we found that the searching table BKPF has the Full check run vendors with the document numbers assigned.  Our question is that if we delete these entries in BKPF, will this allow us to completely start over? 


OR would it be better to use Tcode FB08 to do a “Mass Reversal” of the document numbers? And then starting the AP check process over again without any other side effects.


thanks

rich

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ravichandran_iyer
Active Contributor
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Looks like you have created a mess out of all that you tried to do.  You at least did a good thing by asking before you deleted the entries in the BKPF table.  Else, you might have to raise an SAP OSS ticket to realign your db and bring to consistency.

By deleting the payment run after having fully processed, you don't actually cancel the payments instead, just delete the log of the APP process.  You could have simply voided and reprinted the checks from the same payment run without deleting anything.

You now have a few options.  You can follow either of the below (not all, Lol!).

  1. Use the Check Management module (FCH9 or FCH8 TCode) to void the checks and reprint. Read about these TCodes and know what you are doing before you do anything.  Both serve different purposes and accomplish different things).
  2. Void the check numbers, Issue manual checks and assign them to the respective payment documents through Check Management module.
  3. Reverse all the documents through FB08 and redo the payment run.

Ravi.

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Thank for the response. But I think I missed one piece of the puzzle.  The checks were never produced and only the first 291 had check numbers.  The remaining 1300s checks did not have the check numbers assigned, but SAP thought the job was completed.  So answers 1 & 2 don’t apply in this instance.  Which brings us to answer 3, which looks promising.  The question is if we use tcode fb08 to do a Mass reversal, what are the side effects?

Thanks again

rich

former_member198650
Active Contributor
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Hi Richard,

Yes, you can reverse the payment document by FB08/F.80. Since the system has not updated any check details, then you can reverse it and run F110 again. However, you can also try to create a check by FBZ5 for the payment document. But here you have to create a check one by one. If you have huge quantity, then it will take so much time. Better to reverse the document and run F110.

Regards,

Mukthar

ravichandran_iyer
Active Contributor
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Hi,

Well, the first option is useless now for these 1300 checks since you already deleted the payment run.  However, you can still use the second option if you wish, except for the void part.  Third option will of course work.

Either way, it's a cumbersome process for you now since you had deleted the payment run.

Ravi.