Posting a reversed cheque

[Former Member]

An ee had an off-cycle cheque that was voided. When I run pc00_m99_cipc it throws error that it has not been posted to the G/L .

Can anyone explain me what am i missing here..

[Former Member · Accepted solution]

SAP is designed to do the following with a payroll result if a result is reversed

A. If the reversal is not out-of-sequence (the reversal is for a period that is the last period accounted for the employee)

The following will happen:

1. If the result was not yet posted to FI nor accounted for 3PR then the pay result is VOID. The pay result will appear with a V indicator in the cluster.

2. If the result is already posted to FI but not yet accounted for 3PR then the pay result is VOID. The pay result will appear with a V indicator in the cluster.

3. If the result is already posted to FI and accounted for 3PR then the result is REVERSED. The pay result will appear with an R indicator in the cluster.

B. If the reversal is out-of-sequence (the reversed result is not the last pay result for the employee)

The following will happen:

1. The pay result is reversed – because it was already accounted and remitted. The pay

result will appear with an R indicator in the cluster.

Requirements after a reversal (with regards to posting)

 A VOID pay result that was not yet posted before reversal does not need to be posted after reversal.

 A VOID pay result that was already posted but not processed for 3PR prior to being reversed MUST be posted after reversal. A posting document MUST be created to reverse the results already posted. Use process model for this, please check standard SAP model SAPCAOCV. If your process doesn't work please check SAP note 133182 and related notes on some extra workflow config that needs to be in place to be able to run process models.

 A REVERSED pay result should not be posted individually after the reversal. That pay result will be re-calculated in payroll the next regular pay run or via a correction off-cycle. The posting for the reversal will be automatically done in SAP when you will run posting for the next regular pay(or correction run). All differences will then be posted in that posting document.

Hope this helps.

[Former Member · Accepted solution]

Hi..

Good Explanation...

Ram Manohar

[Former Member · Accepted solution]

Thanks Nikoleta

Its was wonderfully compiled and explained..

I could resolve this issue. I rewarded full points to you for this one.

There's another issue that needs to be taken care of..

In SAP, the voids post to the month that they were originally issued. But if that month has already been closed by finance, is there any way we are able to post to whichever period finance chooses for the voids?

Please advice.

Thanks

[Former Member]

In SAP, the voids post to the month that they were originally issued. But if that month has already been closed by finance, is there any way we are able to post to whichever period finance chooses for the voids?

Please advice.

Thanks

[Former Member]

An ee had an off-cycle cheque that was voided. When I run pc00_m99_cipc it throws error that it has not been posted to the G/L . It is a regular reversal.

Can anyone please throw some light on this one.

Thanks

[Former Member]

Hi Charlene,

There are two ways you can post reversals:

1. Out of sequence reversals can be posted using Process model (PUOCBA) or it gets posted automatically in the next pay period.

2. Regular voids dont get posted autmatically. You have to post those entries manually in FI using Manual Journal Entries. Take the help of FI guy to post.

I hope this will help.

Arti

[Former Member]

Thanks Arti

I think we can do it through Process Model, may be....

Please advice..

[Former Member]

Reversal postings can be handled through Process models but not voids.

I have scenario at my client where we post voids manually to FI

[Former Member]

Just clarify me....

Did you void the check before postings to FI/CO or after?

Let me know.

Arti

[Former Member]

Hello Arti

Its voided before posting..its a regular reversal, (as opposed to out-of-sequence reversals, that normally post on next payroll run).

Also, if this kind can be posted through Process Model, then I would be grateful if you could help me on how to use a standard process model.

Any inputs from team is appreciated..

Thanks