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PO Output PDF

1,931

Dear Team,

we are having workflow for Purchase order but while PO in approval process we are not able to display PO in PDF format which we have configured for output type. so if we save PO and we want to view PDF format without click on display/change option so for this how we can do this.  

Kindly guide on same,

Thanks & Regards.

Accepted Solutions (1)

Accepted Solutions (1)

Eric_Yu
Product and Topic Expert
Product and Topic Expert
0 Kudos

Dear Manish, in the S/4HANA Cloud system, output file can only be generated after the approval, this is by design.

AnupNair
Active Participant
0 Kudos

Dear eric.yu5 ,

Do we have plans to have PO pdf during approval with 'DRAFT' as a watermark in future releases.

Best Regards,

Anup

Vijayendra
Product and Topic Expert
Product and Topic Expert
0 Kudos

Hello anupnair87,

As per standard, we are using the output management functionality in our Purchase Order to trigger the output form where in function module is not called when the Purchase Order is in held state or In Approval. So purchase order during approval couldn't be printed by output, this logic is right.

Now if the purchaser withdraw the PO and edit it, then if purchaser intentionally goes to the messages section then messages view opens in edit/change mode where in new output is generated which stays in preparation mode but it could be printed by output management

--> Above is the only possibility as of now, but that also will be restricted soon refer below.

For above scenario we are nearing a solution where by, when a purchase order document is in held status, and then purchaser intentionally goes to the messages section, the messages view shall open in display mode and the purchaser should not be able to print out form in messages.

We see that this is a corner use case, that is the performance of such an action by purchaser is a rare occurrence (the purchaser well knowing that the document is in held status, the purchaser shall not intentionally send output of this held order to supplier).

Regards,

Vijayendra

AnupNair
Active Participant
0 Kudos

Thank you vijayendra.tiwari01 for this Information!

Answers (1)

Answers (1)

former_member132363
Active Contributor
0 Kudos

Here are some SAP resources you may review based on your topic "display | output | output type | approval process | purchase order"

Output Management - Adding Taxes to Purchase Order Output

Jun 25, 2019 ... This means that any purchase order document generated from the S/4HANA ... By design, the Purchase Order output only gives the Net Prices for each item. ... You can choose to display these details on the form based on the business ... to use the new custom form for output type (PURCHASE_ORDER).

https://blogs.sap.com/?p=219

Customer Influence Update (April 2019)

Apr 8, 2019 ... Sort Setting in timesheet approval screen is lost. ? Permanently display ... Add workpackage ID as field and selection criteria in purchase order account assignment ... A field in the Contract (Outline Agreement) that is visible in Purchase Order output. ? Analysis ... Display Process Flow - Extend to Purchasing ?...

https://blogs.sap.com/?p=389

Best Practices for SAP S/4HANA Cloud

Cash Journal - The FI Cash Journal is a type of subsidiary ledger for Financial ... of the SAP Goods Receipt/Invoice Receipt Monitor used with SAP S/4HANA. ... Purchase Order Accruals - This process supports automatic calculation, review, ... Real-time Production Cost Posting - This scope item updates work-in-process?...

https://support.sap.com/en/product/best-practices-s4hana-cloud.html