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PO Amount changes not triggering release strategy

Former Member
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our PO release strategy is set to accept changes in PO Amount for 0.1%

after release is started without restarting the release

(the Changeability of Purchasing Document During/After Release is set to6 in customizing for the released ID).

we have noticed the below system behavior which is unacceptable for

internal control purpose.

A PO of USD 5150000 for asset was created and released

this PO is made out of 4 line items

after release 2 line item amounted to USD 1750000 were deleted as these

2 assets are no longer required.

after the deletion a price revision for a PO item was made by

USD170000 was made and system didn't re-trigger the release strategy

despite that the amount bypass by far the tolerance on 0.1%

when testing this scenario we have notice that the system allows us to

change for an amount of USD 1750000 (= THE DELETED ITEMS) + THE 0.1%

without re-triggering the release strategy.

This is totally unacceptable as it open the room for a lot of

Manipulation in the PO that has deleted items without management approval

YOUR HELP in how to prevent the system from allowing this big amount of changes is highly appreciated

thanks in advance

Marise

Accepted Solutions (0)

Answers (4)

Answers (4)

rwarri1
Active Contributor
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Hello Kishore,

"Release startegy triggers only when there is an increase in the Value of the PO, in case of decrease the relase strategy will NOT be reset."

This is partially correct because as per standard functionality, when you reduce quantities or values the system will reset the release if another release strategy is determined for the lower quantity or the lower value.

If no other release strategy is determined by the reduction of the amount or value, the system will keep already existing releases.

A change to this functionality is possible by means of a customer-specific modification.

Cheers !

Former Member
0 Kudos

Hi Rajesh,

what you said is correct that in case the relase staregy is determined & you have such combniations then this is not a problem.

Even though this situation arises when the Value is ina range.

what you said is right that some customer exit can chnage the way the Standard Process.

Unless we get into devlopment & check we are not sure whether any Customer exit may work or not.

try using the following user exits

M06E0004 -Changes to communication structure for release of purchasing document

Business Add-In (BAdI) ME_PROCESS_PO_CUST enables you to extend the business logic of the Enjoy purchase order on an individual basis.

these two options can be checked for Controlling.

Thanks & Regards

Kishore

Former Member
0 Kudos

Hi

Release startegy triggers only when there is an increas in the Value of the PO, in case of decrease the relase strategy will not be reset.

even if the relase indicator & % change are maintained , the sytem only uses this inc case of Postivive increase not in case opf decrease of value.

Thanks & Regards

Kishore

Former Member
0 Kudos

Dear Kishor

we know the below

and we r not requesting the release strategy to be re triggered when PO items are deleted

but after deletion an increase on 170000$ was made to the last save PO and system directly printed the revised PO without re triggering the release strategy which can be considered as Lack of internal controls in SAP

Donno if we have any missing configuration somewhere as this is happening after we upgrades from 4.6C to ECC6

Former Member
0 Kudos

Hi

There is no Problem with the system

I have just checked all the Combinations hwen a rlease is not reset in your Circumstances.

as per your Description the PO was relased at an amount of USD 5150000

after the Relase two line items were deleted amounting to USD 1750000 , this was not subjected to relase. So the PO value has come down.

& these changes were transmitted.

Now third time you have changed the Price of One line item of PO & increased the value of PO by USD 170000. The rel;ase staregy in this case will be reset only if you have chnaged the Value More than already approved as the Changed value has not reached 5150000 the relase startegy was not reset.

The relase strategy is always applicable on the total netorder value of the PO , so unless you Cross the first PO value i.e USD 5150000 in your case the Release strategy will not be reset.

I would suggest you to check the same by testing.

Thanks & Regards

Kishore

Former Member
0 Kudos

dear Kishore

you are 100% right

by what u explained

and our problem is that the PO Amount approved originally was 5150000$ and it was for 4 assets

we do not want to keep the room for the purchase dep to alter the price and pay more money for purchasing only 2 items without mngmnt approval

this can be the door for Fraud

D O U APPROVE??

Former Member
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Hi

Yes agreed.

Former Member
0 Kudos

so i need a solution if u can help

Former Member
0 Kudos

Hi Marise,

Using Version Managment as one of the Chracterisitcs you can control the Purcahsing doucments release.

As when you use version management everytime the relase startegy will get triggered. even if the item is deleted or Created.

Thanks & Regards

Kishore

Former Member
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Hi Kishore

Is it possible to provide material on how to use the user exit tosolve the same?

thanks in advance

rwarri1
Active Contributor
0 Kudos

Hi,

When Changeability of purchasing document during/after release is set to "6", the release strategy will be re-triggered only if the PO was output.

Check if your PO has an output.

Cheers !

Former Member
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Dear Rajesh

my PO is outputted if any change occur to the amount

i.e when an item is deleted PO Is outputted

when amount is changed PO is outputted

Former Member
0 Kudos

hi

you change the release indicator in release strategy of Purchase order. so that release strategy get triggered if you change the price.

Regards

Vijay

Former Member
0 Kudos

Dear Vijay

We want the system to allow 0.1% of price change without retriggering the release

but the problem is when line item deletion appear the system is allowing a change of 0.1%+the total amount of deleted items

which is a big amount