PM Master Change Approval

[Former Member]

Dear All,

We  have requirement i which we want that any change in master( Equipment , Functional Location , Work center,  Maintenanc Plan )except Tasklist( ECM is activated) can be done only with some approval lik  ECM

or any other way to do this

Regards

[Former Member]

I have used ECM and it can be very cumbersome the principle is that each time you need to make a change you would need to create a request in ECM that request would then be approved before the ECM number can be used the change would have a date range from and to and you can only use the ECM for within that date range.

You would to make the process slick need workfow to route the ECM request to the approver the only advantage for using the ECM is that the each individual change is recorded.

The down side is that even if you want to dismantle an equipment you would need a ECM request raised unless you had a generic request with a long from and to date specified. This has the disadvantage that this could be used without approval for other changes as well.

I would suggest where possible you keep things as simple as possible and that you use a user status with an authorisation key  that restricts the number of people that can change the master data and ensure that the key fields are all relevant to history so you can see who changed what and when.

sorry can not be of more help in this

Jim

[Former Member]

Hello,

Looking at your requirement, I suggest to go with workflow.

1. Whenver an equipment is changed, set a user status for which you should block the creation of notification / order / plan. You can also set the inactive flag, if you dont want to use user status. This you can achive through user exit.

2. Trigger a workflow from the save event to the approver.

3. When the approver approves the changes, reset the user status and allow the creation of notification / order / plan.

I have tried searching workflow for equipments, but could not find any.

You can check with your ABAP team regarding the work flow, where as the user staus is standard configuration.

Hope this will help you.

Thanks & Regards,

Mihir Popat

[Former Member]

Hi,

For equipment and functional location you can use User status for approval, and for particular user status you can trigger mail to respective approver.

Regards,

[Former Member]

Generally in each company, there will be some MDM Team (Master Data Management). Whenever user is facing some issues / changes related to master data, they will approach that team with the required approval.

Based on that, that team will proceed with the changes. I have no clue on ECM concept of those master data.

[Former Member]

That is physical approval

our requiremnt is approval in SAP

thanks

[Former Member]

I have no clue on ECM concept of those master data.

Yes I know that is physical approval only.