Open PO for cost center

[Former Member]

Hii..

I have the flowing scenerao

my clint has 10 number of trucks as cost entre, all the expence for fuel, maintainance for truck is booked gainst cost centre.

Now i have an agreement with a vendor who has a gas filling station, the trucks goes to filling station and fills the gas, every time when required.

at the end of month for all the cost centre the toatal amount of fuel consume is sent to the client.

and he has to pay the vendor for total amount for fuel purchased and book the cost of fuel against each cost centre.

How do i map this scenerao..

Regards

sarfraz

[BijayKumarBarik · Accepted solution]

Hi,

Create 10 Cost Center(KS01) for 10 trucks and 3 G/L acconts which will be is ur cost elements for expence for fuel petrol ,maintainance for truck and fuel gas.This will help to track the cost for each trucks in each area.

OR...

Create a Cost Center(KS01) for all 10 trucks and 3 G/L acconts which will be is ur cost elements for expence for fuel petrol ,maintainance for truck and fuel gas.This will help to track the cost for each area expenses.

Create a PO(ME21N) with Item Category"B" and acc.assin catagory "K" and maintaion price limit of your PO.

If help help then rewards,

Regards,

Biju K

[Former Member · Accepted solution]

Hii Biju...

I your suggestions are worth Appreciating.. your idea is excellent..my issue is solved completely with this valuable idea of creating a cost centre and booking invoce against the cos centre at the time of invoice..

Thanks a lot...

You have been rewarded.

Regards

SARFRAZ

[Former Member · Accepted solution]

Hiii Bjiu

When i create a FRAME WORK PO, with item catagory B,

system ask for the G/L account for the cost centre.if i have 10 cost centre i cannot create 10 PO, can i entre the cost centre at the time of MIRO.

How do i skip from entering the cost cenre at the time of PO creation

[BijayKumarBarik · Accepted solution]

Hi,

Ok.Create Blanket PO a,ccount assignment catagory U

and at time of MIRO u can change to any cost center.

but why you are not going for my 2nd option, create PO for one cost center(10 truck are one cost center) and give G/L account for respective expense you are having.Consult with your FICO guy also.

Regards,

Biju K

[Former Member · Accepted solution]

IN MY CASE EACH TRUCK IS A COST CENTRE, THUS WHEN EVER THESE TRUCK GO TO VENDOR WITH WHOME I HAVE A CONTRACT FILL THE FUEL . AT THE END OF MONTH FOR EACH TRUCK I HAVE TO BOOK THE EXPENSE AND TOTAL INVOICE VALUE I HAVE TO PAY TO VENDOR. This is the reason why i need to have a open PO so that i can book miro for individual cost centre.

Hope you got my point

[Former Member]

Dear Sarfrazny baig,

<b>T.code : KSB2</b> -<b> Display Commitment Line Items for Cost Center</b>

Enter Cost Center, Cost Center Group

and Cost Element, Cost Element Group

Enter the Desired month with date between ranges

Execute

With regards,

B.Ravindranath

[Former Member]

Hi

U can use standard SAP Report <b>MB51</b>

Enter Plant,Vendor and cost center u will get required details

Vishal...

[Former Member]

Hi...

but my requirement is how do i book an expence against each cost centre, since the fuel is not in my storage nor in my plant , if the fuel is in my plant than i can do goods issue against each cost centre,

sice the material is at vendors location ..how do i book a goods issue.

Regards

SARFRAZ

[Former Member]

Hi Baig

Then Go for Pipe line Materials.U can maintain <b>Fuel as pipe line material</b> and can book IV directly based on consumption

• Pipeline materials (PIPE)

Materials such as oil, power, or water that flow into the production process directly from a pipeline, line, or other type of conduit. Since pipeline materials are always available, they are not planned. Pipe materials are valuated and have a price. So normal postings will be created during consumption. You don't post a goods receipt for them but just an invoice which will create a supplier liability.

Vishal...

[Former Member]

yes you are right bu my problem is i have to show an account for each cost centre,

for eg if TRUCK 01 go to fuel station to fill the fuel 10times than i have to show two transactions.

1. expence against the cost centre

2. payment for the vendor which can be done by Invocie verification

[Former Member]

Hi

As said by Bijay u can Go for Blanket Po also.

Create blanket PO with limit and validity period. (Blanket purchase orders have the item category B and the document type FO. )

U can create PO with or without account assignment and can change as per requirement at the time of Invoice verification so that expence will be booked against required cost center

I think this is a best soln.

<b>Also read info given by SAP about Blanket PO</b>

The processing time for individual purchase orders is not often viable for office materials, screws and small parts, cleaning work or lesser services that are required during the course of the year In such cases, you can use blanket purchase orders to procure various consumable materials or services from a vendor, up to a fixed value limit.

A blanket purchase order contains a validity period and a value limit. This means that you can specify a validity period instead of a delivery date. Invoices can be posted against this blanket purchase order within the validity period. The total invoiced value must not exceed the value limit. A blanket purchase order only contains a short text. It does not contain materials or services. Blanket purchase orders have the item category B and the document type FO.

You cannot enter a goods receipt, enter services, or accept services for blanket purchase orders.

<b>The system does not need to know the account assignments for the individual requirements at the time of the purchase order</b>. You can enter them during invoice verification. If account assignment data has already been maintained in the purchase order, you can change these during invoice verification. When you enter an invoice for a blanket purchase order, you can enter as many account assignments as you require, along with the relevant amounts.

vishal...

[Former Member]

Thnak you Vishal..

I think Blanket PO concept is the best way with which i can book my expenses to every cost centre when ever required..

Regards

sarfraz