Maintenance plans advice

[Adtb89]

Hi,

I have around 40 assets that require an identical maintenance inspection once a week however it is very likely that only 90% of these assets will be made available to execute the maintenance inspection.

My initial idea was to create an identical inspection maintenance item for each equipment and add them to a newly created weekly maintenance plan. My logic here is that they would only need to execute the tasks in maintenance items on equipment that is available and leave the rest. This will then provide visibility on work done on that equipment.

Would this work?

I know I could just create a weekly maintenance plan that includes tasks for each equipment instead of maintenance items however the disadvantage of this is that if 10% of the equipment is unavailable to execute the maintenance inspection, this task will remain outstanding until the work is complete thus negatively effecting maintenance performance KPIs.

Does anyone have a better solution?

[johnstog]

This is just an idea
Build a General Task List with 40 Operations
Assign an Operation to each Asset using the Functional Location or Equipment fields on the Operation

Add the weekly package to every Operation
Build a Maintenance Plan & Item and attach the Task List
Schedule the Plan

When the Work Order is generated and ready for execution have whoever is inspecting it to sign off which Assets were inspected by creating a time confirmation and finally confirming the Operation. This way you can report on what Asset has been inspected.
TECO the Work Order and then do it again the next week.

[sapdude]

Hi there,

If your system is S/4HANA 2021+, then consider Inspection Checklists.
Technically it can be done this way:
- you will have one work order for the 40 assets
- there will be one operation only, not 40 of them per each equipment/FL
- there will be inspection checklist automatically generated, which will be for all the 40 assets
- if you configure it this way - inspection lots can be skipped for those let's say 10% of not-inspected assets
- technicians perform time confirmations for one operation only, as only this one is visible

But again, this is so called Inspection Checklist functionality starting from S/4HANA 2021.
This approach also requires more master data preparation and if executed via GUI only is a real nightmare for users (Fiori Apps coming).
So if you don't have a mobile solution, rather skip it.


If you run an older system or don't consider the above option, yeah - prepare a task list for these 40 assets.
You will have 1 operation per one equipment. 
If there are for instance 6 assets which won't be inspected - just do the time confirmation but without time. 
Only book the task as done. 

You can leverage there a field called 'Reason for variance', which is part of configuration.
You will find it in the confirmation screen.

For instance you can define following codes:
- OK (means everything went well, no action needed)
- NOK (something went bad, there is a text field there and technician can specify what was wrong with the asset, you can configure followup actions like automatic notification creation once valuation code equals NOK)
- SKP (it will mean skip, like you just confirm the task so it will get the system status CNF, but it was skipped, there was no inspection).




The codes will be registered in the system and can be used in the detailed analysis.
This way its crystal clear what was done, what was done and resulted in failure detection or what was skipped.

Cheers man, let me know what u think about it.
Dan

[Adtb89]

Thank you for responding.

Just so I'm reading this right. 

1. Create a task list for the full amount of assets.

2. Create a separate maintenance plan at the desired frequency. 

3. When scheduling, select the tasks associated with available equipment only? This achieving tasks to be completed without being negatively effected for the tasks (equipment) not being available. 

[johnstog]

Step 1 & 2 are correct but let the Maintenance Plan schedule a Work Order each week. If you just want the Technicians to only see the Assets available in that week you could delete the Operations for those assets on the Work Order.