Info Record Validity

[Former Member]

Hi,

We have a scenario as follows;

Purchasing Info record valididty: 01.11.2008 to 18.11.2008

PO created on 19.11.2008, here in this case system should not allow to create PO as the info record validity is in th past.

Please suggest any settings can be done for this.

Thanks

SHP

[Former Member · Accepted solution]

Hi,

Inforecord is not mandatory and if it does not exist still u can create po then how come if only validity period is lapsed then the system should not allow to create po.The only thing possible if validity period is lapsed is that the price will not be suggested in PO.

Regards,

harsh.

[Former Member]

Hi SHP,

if you wanted to make your PO Very much dependent upon the Info Records the following Procedure.

1. config. your PO i.e. make the Info Record field mandatory using Define Screen Layout at document level for field selection and assign the field selection to PO doc. type at Define Doc. Types.

2. Now create PO, System will asked for Info. Records, Enter the Info. Records no. , if Info. Records is within valid period then system will allow you to execute the PO orelse system will throw the Warning/Error message,

3. if it is worning message , define it as error message using attributes of system messages, now you can very much restrict the PO based on Info. Records.

4. In Info. Records, we give the validity period for Condition only i.e. price of Mat.,,, not for any other parameters of Info. Records.

Hope it will help you to resolve your issue.

Regards,

manoj

[Former Member]

Hi,

In the customization for settings at document level (Transaction ME21N / ME22N), maintain the field of conditions as mandatory & in display mode. Also maintain the Info record as required field.

In this case, if the info record is not valid, then system will throw error as Price is zero & the user will not be able to maintain the price in PO. Then he has to go to info record change validity period, maintain required conditions & then create PO.

Regards,

Prashant

[Former Member]

At the document level, make Inforecord Field as Requitred entry.

[JL23]

An info record has no validity period, the validity period is just for the conditions within the info record.

And usually the first condition is valid until 31.12.9999

Whenever you enter a condition for a new period with a valid to date smaller than the valid to date of the first condition, then this first conditon is splitted.

example:

01.01.2008 to 31.12.9999 --> 50 $

if you now enter a special price for 0ne month:

e.g.

01.11.2008 to 30.11.2008 --> 45 $

then it becomes::

01.01.2008 to 31.10.2008 --> 50 $

01.11.2008 to 30.11.2008 --> 45 $

01.12.2008 to 31.12.9999 --> 50 $

So you never have an invalid period.

If you want achieve your goal, then you have to maintain source lists. Here you can define a validity period for the source (vendor)

And in material master you set source list requirement. So you cannot purchase without a valid source list.

[Former Member]

Hi,

In std.SAP if at all inforecord (for the material&vendor)date expires then also we can create PO.

[Former Member]

Hi,

It is feasible to achieve it using source list record maintenance as well as source list requirement activation whereupon the source list record validity period will be set as same as that of the info record. When the info record validity period expires, then the source list record does also expire which results in an error message when converting PR into PO.

Cheers,

HT

[Former Member]

Hi HT,

Thanks for your reply, however we want to restrict creation of PO itself if the PO creation date doesn't fall in validity of the Info record.

Please suggest.

[Former Member]

Hi HT,

Can we set any message in po if the info record gets expired. So that we can come to know that info record has expired.

Thanks

Shp

[former_member192897]

The Validity you Maintain in Conditions tab of Purchase Info Record is Only for Conditions Price Such as PB00.

If you want to Maintain Validity you Can Maintain in Source List. You Can set the Validity Periods for Vendor, Material and Plant Combination.

[Former Member]

Hi,

You can create the PO without info record also.

If the validity period of the info record expires, then the price will not be picked from the info record.

[Former Member]

Hi,

This is not a standard functionality in SAP. You can develop the same with the ABAPer.

For the case, where the Info Record is not available, you can maintain the requirement of Info Record as required entry at document level for the PO creation (transaction ME21N). But this will not work if the Info Record is available in system (whether in validity period or not).

Regards,

Prashant