How to reset cleared items in closed posting periods?

[gnzl007]

First off, a clearing document always = 0, why on earth does a module need to be open to reset it? 

Secondly, how do I reset a cleared document that is in a closed period in AR? 

E.G The payment received in March, cleared against an open item in January. The period is now April. I don't want any postings to be made, all I want to do, is allocate the payment against a different invoice. Not hard (you would think). 

Thanks in advance... 

[gnzl007]

It get's better! Resetting the cleared document in the open period, (being a payment received from the customer), credits the bank. So we have to re-create the payment received, and have transactions in the bank that are completely unrelated to the open period. How this ERP system is so popular i'll never understand.

[umasaral]

Hi 

Please check the Steps to Reset Cleared Items in Closed Posting Periods

1. Transaction Access:
Open transaction FBD1 (Reset Cleared Document) or FBRA (Reset Clearing Document).

2. Input Details:
Enter the clearing document number and company code for the document you wish to reset.

3. Execute Reset:
Run the reset process. This action will unlink the payment from the cleared invoice without making any postings.

4. Reallocate Payment:
Use transaction F28 (Post Incoming Payments) or F30 (Post with Clearing) to reallocate the payment to the intended invoice.
Ensure that you carefully select the appropriate invoice to avoid errors.

5. Closed Period Considerations:
Be cautious, as the posting period is closed. The system should allow the reallocation without posting, but verify that no unintended postings occur.

6. Verification:
After reallocating, doublecheck the new allocations in your AR records. Use transaction FBL5N to review open items and ensure accuracy.

Important Considerations

Authorization: Ensure you have the necessary authorizations to perform these actions, especially in closed periods.
Documentation: Keep records of your actions for auditing purposes, especially since you are working within closed posting periods.
Consultation: If you encounter restrictions, consider consulting with your finance or accounting team, as they may have specific protocols for handling closed periods.