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How to edit Printed Documents in Business One

Former Member
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When you print any documents in SAP Business One the status field become Open-printed thereafter i am not able to edit the document.How to edit this document after printing it?

Accepted Solutions (0)

Answers (1)

Answers (1)

canna_mu
Explorer
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Hello,

It is possible to update particular fields in existing marketing documents as of SAP Business One 2005 A SP01. You may refer to SAP Note 941272 for detailed information or just check below.

Regards,

Canna Mu

SAP Business One Forums Team

-


Business scenario

Solution

As of SAP Business One 2005 A SP01, it is possible to update the data of specific fields after the documents are added, under certain conditions, listed below.

- This solution is available for Italy, Japan, UK, US, Spain, Sweden, Norway, and Finland.

1. Due Date

If the documents listed below are fully opened, that is, the documents were not fully or partially drawn to a target documents, or were not fully or partially paid, you can change their due date:

o A/R Invoice & A/P Invoice

o A/R Down Payment Request & A/P Down Payment Request

o A/R Down Payment Invoice & A/P Down Payment Invoice

o A/R Reserve Invoice & A/P Reserve Invoice

o A/R Credit Memo & A/P Credit Memo

Additional Information:

Installments:

- In the case of one installment only, if you change the due date in the document header, the due date of the installment is updated accordingly. The opposite also occurs; if you change the due date of the installment, the due date in the document header is updated accordingly.

- In the case of more than one installment, you can change the due date of each installment, but only a change in the due date of the latest installment updates the due date in the document header accordingly.

- There is no option to change the number of installments.

Journal Entries:

- If you change the due date of a journal entry created by a document, the due date of the respective document is not updated.

- If you change the due date of document or installment, the due date of the respective row in the journal entry created by that document/installment is updated accordingly.

2. Payment Method

If the documents listed below are fully opened, that is; the documents were not fully or partially drawn to a target documents, or were notfully or partially paid, you can change their Payment Method:

o A/R Invoice & A/P Invoice

o A/R Down Payment Request & A/P Down Payment Request

o A/R Down Payment Invoice & A/P Down Payment Invoice

o A/R Reserve Invoice & A/P Reserve Invoice

o A/R Credit Memo & A/P Credit Memo

o Delivery & Goods Receipt PO

o Return & Goods Return

3. Sales Employee/Buyer

You can change the sales employee or buyer data for all the documents listed in section #2 at any time (including after the document is closed), at both document and row level.

If the change is done at the document level, a message asking the user whether to apply the change on the rows appears.

4. Owner

You can change the owner of all the documents listed in section #2 at any time (including after the document is closed), at both document and row level.

If the change is at the document level, the row owner is automatically updated accordingly.

5. Pay To/Bill To

You can change the Pay To or Bill To data for all the documents listed in section #2, only if the documents are fully opened. That is; the documents were not fully or partially drawn to a target document, or were not fully or partially paid.

6. Payment Terms

You can change the payment term of Delivery, Goods Receipt POs, Return, and Goods Return only if the documents are fully opened. That is; the documents were not fully or partially drawn to a target documents.

7. Text Rows

You can modify the text of existing text rows in all of the documents listed in section #2, at any time (including after the document is closed). However, you cannot add new text rows or delete existing ones.

8. Printing

If you make one or more of the above mentioned changes after the document is printed, the next printout, which takes place after the change, reflects the changes and includes the title "Amended".

- Note that only print layouts that save the printing information, indicating whether or not the document was printed, include the title "Amended".

9. Change Log

All the changes described above are documented in the Change Log window.

10. Authorizations

Only authorized users can submit the changes described above. For this purpose the following authorizations are added to the Authorizations window:

o Modify Posted A/R Documents - to enable changing sales documents. Located under Sales - A/R authorization entry.

o Modify Posted A/P Documents - to enable changing purchasing documents. Located under Purchasing A/P -> Purchase Order.

helen_sun
Active Participant
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Dear Louis Kamaraj ,

Base on my testing we could edit the fields

on the documents which status is 'Open-printed'.e.g. remark field or due date.

Could you let us know more detailed information,e.g. for which document which

field the problem exist.

Is there any error message for it?

Or can you let me know your steps for this

problem?

Best Regards

Helene