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form 16 not generated :"No infotype record 0185 exists for the employee..."

Former Member
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Dear Experts,

We upgraded to EHP4 since May 2012, and after that form16 is not getting generated, it shows a message "Switch to TAN based reporting is not active for this period", However, since it is information message if i proceed further it says "No iinfotype record for infotype 0185 exists for the employee for the period 01.04.2011 to ...

The switch for TANk in Pc00_M40_swch has been activated and the start date is from 01.04.2012.

Please advise

Ashvini

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Answers (1)

Answers (1)

Former Member
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Hi Ashvini,

Whether you are running form 16 by Company code or TAN no.?

If by company code, then dont worry about this. Its just an information message.

Please check whether you have maintained PAN no. in IT 185 for the employee.

Please check with different personnel nos.

A screenshot of error will be a good way to understand your problem.

Regards,

Amit

Former Member
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Hello,

We are running Form 16 by company code, actually the TAN number field is greyed out in Pc00_M40_f16 screen,  PAN number is maintained for employees in 0185 stype 02

Please tell me if i have to check something else

Ashvini

Former Member
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Please go through this link. It will give you perfect idea about the processes before form 16.

http://help.sap.com/saphelp_erp2005/helpdata/en/d8/38a63a04227748e10000000a11402f/frameset.htm

After entering above link, go to form 16


Former Member
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Amit,

I would like to know if


TAN bsed reporting is mandatory?

Does the Tank switch influence the reporting

If it is based on company code the above told settings are in place.

The error that is appearing is that there is no valid records for the employee in infotype0185 for the period 01.04.2011 to 01.03.2012

Ashvini

Former Member
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TAN based reporting is not mandatory.

You can get form 16 with company code.

If PAN no. for the employee is not there, then Income tax deduction will be flat 20% for the employee.

So It always good to maintain IT 185.

If you dont maintain it, Still the form 16 will execute.

Just try with this step.

Click on customer layout and then give HR_IN_TAXF16000Y in Name of the layout set field. And then execute.

Former Member
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I checked with the customer layout, still not working

i checked for some more employees and the error is "no valid records are found for the employee" it is showing infotype 0185 error only for some employees

Sujith_EM
Active Contributor
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Will you please check feature 40ECC is maintained properly and activated or not.

Former Member
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40ECC and 40 ACK both are maintained and activated

Former Member
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As you have mentioned after upgradation to EHP4, form16 not getting generated. Does it mean not getting displayed in ESS or not generating in ECC. Kindly clarify.

With regards

Vijay

Former Member
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We do not have ESS configured,

Former Member
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Well you mean to say, for some employees you are getting form 16.

And for others its throwing error as"no valid records are found for the employee" .

Which system you are using? and what level?

Former Member
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No we are unable to generate for all the employees, for some it shows error in 0185 infotype, for some it shows no valid records found

Former Member
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Well implement sapnote 1589714.

Test it in dev. It worked for me..I faced the same case with IT 0006.

Former Member
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1589714 is for Multiple form 16 it says, please correct me if i am wrong, willl we need it, since we dont have multiple form16

Former Member
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Yes.....implement it in dev,...and then test it out

It will work...I have done the same....

Former Member
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I haven been trying to implement the note , but it says we have to implement the earlier note 1692458, trying to implement that note it says certain objects dont exist

Are there any prior notes? we are on EHP 4, 604 release

Former Member
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What is current level of your system?

Have you checked all the prerequisites for form 16?

And plz check whether you have maintained IT 185 for evryone.

From my side, these are the only options. Try with debugging option.

Try with new form 16 (pc00_m40_f16_1).

Wait for more expert comments.

Otherwise raise this issue to SAP via OSS notes.

Former Member
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Sorry for late reply

We are on HRSP 26 release 604.

Have checked all the prerequisites for Form 16, it 185 is maintained in subtype 2 only , 05 is not being maintained

i tried with the new t code , not working..

Please let me know if there is any other notes for the same.

Ashvini