Field status variant

[Former Member]

Hi ALL

The GL account in the master data are assigned to field status variant example G004, G001. Currently in the field status variant G004 (Cost Account), the cost center field is optional but i want to change this to mandatory . What are the implication with changing the field status variant(cost center mandatory) after we have been live for 3 years? what happens to all the entries that have been already posted?

Thanks in Advance.

Regards

J

[ravi_nagh]

Hi,

In future if you want to reverse some documents which are not having cost center. Then it will give an error as cost center mandatory field now.

test it your test system

fb08 and reverse on document which is already posted without cost center.

regards

Ravinagh Boni

Rewards me If it useful

[Former Member]

Hi Andreas

When posting the document, the user do get an error for specifying a cost center but if they specify the Profit center it does allow them to post the entry. so that is why i want to make the field status variant for cost center mandatory.

Thanks

Jean

[Former Member]

Hi Evelyn,

Check if the expense a/c is attached to a cost element, if it doesn't, you need to attach it.

[Former Member]

Hi Arvind

How is the change in the field status effect the internal reporting. We do run some reports on cost centers. As the old data will not have cost center and only the new ones would have.

If i set the cost center mandatory do i need to create cost elements for all the accounts.

Thanks

J

[Former Member]

Hi Evelyn,

If cost center is made mandatory for aGL you also need to maintain cost elements for the Accounts.

Hope this helps. pls assign points if helpful

[sivaprasad_r]

Hi !

As you said, old data will not have any cost centre and only the new data will have the cost centre. When you run the internal report based on cost centre, it will filter records based on the cost centre ( i.e existing data without cost centre will not be displayed).

If you want the report to consider the existing data also, you can use the option Reposting of the line items in FI provided the posting period are opened. This option you should exercise for the current fiscal year and not for the closed fiscal year.

Thanks

Siva

[andreas_mann3]

hi,

normally cost centre assignment should be dependent whether account is a <b>cost element</b> and not from field status!

A.

[Former Member]

Hi Mr Singh,

Can you clarify if the Controlling Area is active for your company.

In case CO is active then

- You have the optin to make the cost center field mandatory in the FSV G004 .During document entry, the system will ask you to enter the cost center (as you have made it mandatory), even after you enter the cost center, the system will prompt you to activate the cost element for the GL accounts which have G004 FSV. Here you have two options

- Either create GL account as a cost element and then repeat your posting.

- Or delete auxiliary account assignment to objects in cost accounting.

In case your CO is not active then i dont think so you need at all to give the cost center or make the cost center field mandatory.

Hope this helps. Pls assign points if helpful

Radhika

[Former Member]

Hi...

From now on the entries posted to the corresponding GL accounts system will cumpulsory ask for a Cost centre before you save the documents.

Entries posted earlier will have no effect.

But careful consideration should be given if you have to make the cost centres mandatory ...like does the management really requires reporting for the cost centres etc.

Assign points if helpful

Regards

Aravind

[Former Member]

To entries you posted nothing should happen as far as I know but if you for example have set this G004 on the asset depreciation cost accounts then when you run depreciation next time, and your assets don't have a Cost center assign to them for example, then you will encounter an error since from now on Cost center will be a mandatory field.

D.