Expense Types option to be selected

[Former Member]

Hi,

I want to know what is impact of following option while creating a expense types in Travel Management:

Below are the drop down options displayed under u201CAmounts areu201D field.

1. To be reimbursed to the employee

2. Already paid by company

3. Taxable by employee, no payment to employee

4. Taxable by employee, payment to employee

5. Already paid by company, taxable by employee

6. Estimated cost, No Reimbursement to employee

I have to create a new expense types which has included in, paid and posted through Sap payroll. In this situation which one to select from option given.

Best Regards

Josh

[Former Member]

Hi Josh,

1) If you want to include in payroll and want to reimburse to employee then option 1,

2) Also check features TRVPA L+G parameter

3) In order to effect payment of travel accounting results via payroll accounting, the subschema xREI must be included in the payroll accounting logical system in the respective country-specific accounting schema x000 (that is, x=D for Germany, x=U for USA and x=J for Japan) using COPY.

Even if sub schema xREI is already included in schema x000, it usually is not activated.

More help

________________________________________________________

Include Travel Expenses in Payroll

This activity shows you how to activate or deactivate the transfer og travel expenses results for individual countries to Human Resources. You execute this activity in the current implementation of HR, or directly using this activity.

You can copy some of the specific country entries from the following table:

Country Schema Subschema

USA U000 UREI

Germany D000 DREI

Austria A000 AREI

Japan J000 JREI

Switzerland CH00 CREI

Belgium B000 BREI

Netherlands N000 NREI

Great Britain G000 GREI

Denmark M00E MREI

France F000 FREI

Spain E000 EREI

Canada K000 KREI

Sweden S000 SREI

Norway V000 VREI

Mexico MX00 MXTV

Portugal P000 PREI

Example

Requirements

First, check whether a subschema exists for the country concerned. If a subschema exists, check whether it is active or deactivated. Depending on the status of the subschema you have the following options:

Show sub schema for the land selected in the payroll schema for that country

Activate sub schema

Deactivate sub schema

Standard settings

Recommendation

Activities

Show Sub schema in the payroll schema

To activate and display the subschema for transferring data to HR:

1. Add an empty line in the correct place.

2. In the function field on this line, enter COPY and in the Parameter 1, enter the informationf for the subschema, for example for the USA enter 'UREI

This will include the subschema in the payroll schema.

3. Enter BLANK in the field D (Execute Function)

This will activate the subschema

4. Save the payroll schema.

5. Generate the payroll schema

Activate Sub schema

To activate a sub schema that has already been included in the payroll schema:

6. Search for the line with the entry 'COPY' for the subschema required, for example, 'UREI for the USA.

11. Enter * in the field D (Execute Function)

This will deactivate the sub schema

____________________________________________________________________________

[Former Member]

Depends what you are doing with it.

So you like to reeimburse to the traveler - than No. 1 is correct.

If the company has paid than No 2 and so on...

The payment way is not important.