Error "There are no accrued amounts; settlement is not possible".

[Former Member]

Hi,

I posted a partial confirmation of a production order. And then posted a WIP calculation via KKAX without errors. My understanding is that if I want to see the GL postings, I should do a KO88 settlement run to see the WIP balance sheet and WIP P&L postings. However when I do this, I am stuck with the error "There are no accrued amounts; settlement is not possible".

Thanks to advise.

Regards,

Thess

[former_member1335586]

Go to your RA VERSION-ACTIVATE SETTLEMENT TO FINACIAL ACCOUNTING-THEN EXCUTE KO88

[Former Member · Accepted solution]

hi

check your order status and the setting you made for the result analysis.

[Former Member · Accepted solution]

Hi AP,

The order status is: REL PRT PCNF PRC GMPS MANC PDLV RESA*

For the settings on the results analysis:

1.) I have 4 results analysis keys: Results Analysis (Int. Orders/Projects),WIP Calculation at Actual Costs, WIP Calculation at Target Costs, Results Analysis (for Sales Orders)

2.) Results analysis version cost elements: 798RAV & 799RAV.

3.) Define results analysis version: for controlling area 1000, results analysis version is 0.

4.) Define valuation method: since we are using product cost by order, I have specified that actual costs be calculated. I have assigned controlling area 1000 to RA keys 0002 (WIP calculation at actual costs) & 0003 (WIP calculation at target costs) and assigned also the status numbers 1-4.

5.) I have defined 3 line IDs: ZAL (settled costs), ZMA (material costs), ZSC (secondary costs).

6.) I have assigned the ff. cost elements for WIP and results analysis key.

ZMA - masked cost elements 790+++ (for material consumption accts)

ZAL - cost elements 798RAV & 799RAV (results analysis version)

ZSC - masked cost elements 710++++ (for secondary cost elements of labor & overhead)

7.) Update of WIP calculation and results analysis: For controlling area 1000 and RA keys 0002 & 0003, I mapped line ID:

ZAL - A (settled costs)

ZMA - K (Costs), with cost element 799RAV for WIP/reserves

ZSC - K (costs), with cost element 798RAV for WIP/reserves

8.) Defined posting rules in WIP calculation and results analysis: For controlling area 1000, company code 100, RA category WIPR, cost elements are 790230 & 204000 for P&L and balance sheet respectively.

Just an FYI, I went back to view the cost analysis. For the columns Res. imminent loss, work in process, WIP quantity, there are no values. For the column Reserves for unrealized costs, it is the same as the total actual costs minus the std cost of the item to be produced (offsetting entries to prod).

Hope you can help me out.

Regards,

Thess

[Former Member · Accepted solution]

When you ran WIP and got the "no amount available" message - were you running the order one at a time in the foreground?

If yes, make sure you click SAVE button. Only WIP requires that and it causes my endusers trouble all the time.

[Former Member · Accepted solution]

Hi Althea

Yes, I run the order one at a time and in foreground but the save button is greyed out, hence, I cannot save.

rgds,

Thess

[Former Member]

Pls close the thread

[Former Member]

Did you set up the appropriate 'Statuses' within the Valuation Method? For example, Status 2 = REL (WIP Calculation on Basis of Target Costs), Status 3 = DLV (Cancel Data of WIP Calculation and Results Ana), Status 1 = PREL (WIP Calculation on Basis of Target Costs), Status 4 = TECO (Cancel Data of WIP Calculation and Results Analysis. Also, as I recall there is a flag called 'Transfer to Financial Accounting' in the 'Define Results Analysis' step. Did you click that flag on once you had made all of your settngs? One other thing that you can do is to 'manually' simulate what the WIP calculation would be. Just take all of the Debits on the Production Order and add the Credits on the Production Order to that amount. The remaining amount is what should be calculated for WIP. For example, the Debits from your Raw Material consumption, Labor postings, etc. = $10.00. The Credits from your Receipts into Inventory = ($4.50). The calculation would be $10.00 + ($4.50) = $5.50. Therefore, your WIP calculation should be $5.50. That way you should be able to tell if WIP should have been calculated for a particular Production Order or not. ...Perhaps there isn't any WIP sitting on your Production Orders.

[Former Member]

Hi Hilary,

Yes, I set up the statuses for both actual and target costs, activate the flag to transfer to financial acctg.

Material costs - 7.1811

Depreciation - 0.2013

Labor - 0.6259

Indirect Labor - 0.4455

Overhead - 0.7007

total 9.1545

Offsetting ent- 10.8500

Variance - (1.6955) this is the same amt I get in the KKAX report

I read in some threads that after posting, if I want to view WIP, I can view the production order (CO03) and then go to cost analysis. And then show the fields WIP, reserves on unrealized cost, to check if the amts are there. But in my case, there are no figures in those fields.

Thanks to advise.

Regards,

Thess

[Former Member]

Hi All,

It seems that if I do a partial confirmation, I encounter the above-mentioned error. Because I was able to proceed with settlement after doing a full confirmation in CO11.

The statuses for a fully delivered prod order is: REL PRT CNF DLV PRC GMPS MANC SETC*

The statuses for a partially delivered prod order is:REL PRT PCNF PRC GMPS MACM PDLV RESA*

Thanks to advise.

Regards,

Thess

[Former Member]

Am closing this thread since the issue has already been resolved. I just included the RA category RUCR in define posting rules in WIP calculation.

Thanks,

Thess

[Former Member]

Hi!

You will get the message "there is no accrued amount for settlment", when there is no WIP for that order that means first you need to calculate WIP ( KKAX/KKAO), based on the order status WIP will calculated and accrued to your production order. while using KKAX, you can see the result of WIP, by checking output list field, you can also see the log information if any log is created when WIP is not calculated.

Once you find WIP amount in KKAX, then if you do settlement, definitely WIP will be posted to FI accounting.

regs,

ramesh

[Former Member]

Hi Ramesh,

When I run KKAX, I can see in the output report a balance amount and it is the same amt I get if I do a manual calculation. The system only issues the ff. information messages:

KJ 228 Plan cost <= actual cost. Cannot use method of apportionment (K,R)

KJ 233 Sum across all apportionment numbers = 0. Cannot use MOA (K,R)

KJ 221 MOA for reserves for unrealized costs in period 001 2009 was changed

KJ 240 Results analysis data was not changed

Even if it doesn't say explicitly, I have assumed that WIP has been calculated

Please advise if the expected messages are not what they should be.

Rgds,

Thess

[Former Member]

Hi,

After posting your WIP through KKAX, you need to run variance settlement through KKS2 or KKS1. After running this variance cycle, you need to TECO your process / Production order. Once you TECO the order, you can't make any further process on it. Also after TECO, all your open reservations on order will automatically closed.

After TECO the order, you need to settle your variances through settlement tcode KO88 or CO88 (collective processing).

Hope it will work.

Thanks & Regards,

Taral Patel