Displaying All Service Entry in PO (Shipment Costing)

[Former Member]

I configured my process to collate all shipment cost document under 1 PO for the whole week. The challenge I have is if I view the PO under ME23N, it'll only show the first shipment cost document. You can see all shipment cost document in PO history and on the limit tab you can see the 'Actual Value'.

The process I designed is I want my users will send the PO first, vendor can then double check all the entries in their PO, and then they can send invoice and add or notify us of any disputes/claims in our PO (say if we miss anything). The problem is the PO is practically useless, is there a way we could itemize all the entry in the service entry sheet? example, shipment cost document 1234 would be item 10, shipment cost document 2345 would be item 20 and so on and so forth.

[Former Member]

Hello Lee,

Have you considered making a single PO for the vendor then create multiple line items per shipment? Then place the shipment cost document under the Reqmt No. field (BEDNR) for tracking purposes.

[Former Member]

Lorenzo, with the number of shipments I have this will be too complex and manual.

[RobynCouch]

Lee

You don't really say how you plan to sent the PO to the vendor but I assume you want to use the standard PO output functionality.  That's technically possible but would require an ABAP developer to collect the service entry sheet data because it's not coming from the purchase order document.

You could configure SAP to send each individual service entry sheets to the vendor but it you want a single document with itemised goods receipt details you will need to develop something.

Regards

Robyn

[Former Member]

Thank you Robyn! This sounds plausible, you're referring to ML83 transactions for printing the service entry sheet right?

[RobynCouch]

Yeah ML83N.  You can definitely setup output via e-mail instead of printing and also it's possible to hold back the output until the service has been accepted (probably not an issue with shipment costing).

[Former Member]

I'll try this solution and let you know guys what happened. There's no ML83N though, which version is this available on?