Block cancelling the cleared billing documents

[Former Member]

Hi Friends,

Currently system is allowing to cancel the cleared billing document and business does want to do that, for example when F2 billing type document is cancelled then it is generating S1 type cancelled document.

I think I can prevent this by config ( in VOFA for billing type F2 under section cancellation>Copying requirements> assign 29.

And I need to do it for all billing types,

Now my queries are:

Do I need to do any config for cancelled billing type (S1) as well ?

Is there complication for doing that?

Whether I would be able to cancel the uncleared billing document in this way?

Or just I can proceed what I mentioned above.

Regards

Ashu

[former_member303858 · Accepted solution]

Hi Ashu,

Can you clear us on " cleared billing document "..?? Do you mean the billing documents for which accoutning is cleared??

Satish..

[Former Member · Accepted solution]

Hi Satish,

Cleared means released to accounting and there in right side you will get the info as cleared.

Regards

Ashu

Edited by: ashutosh p on May 17, 2011 7:02 AM

[jpfriends079 · Accepted solution]

Hello

You can achieve this by maintaining Routine 029 in your billing type (TCode VOFA) Copying requirements in cancellation Section.

So, in this process will not be allowed if the invoice has already been forwarded to the customer and payment has been received and applied. This routine can be assigned to the billing document to insure that no paid invoices are allowed to be canceled.

Thanks & Regards

JP

[Former Member · Accepted solution]

Hi JP,

Thanks for reply.

So I do need to assign 29 in only billing document type F2; is there any change required for cancelled billing document type (S1)?

So if accounting document of billing type is showing as cleared then only system will not allow to cancel it.

Will it allow to cancel the billing document if accounting document ( of type F2) is showing as not cleared?

Any pointers.

Regards

Ashu

[jpfriends079 · Accepted solution]

So I do need to assign 29 in only billing document type F2; 
is there any change required for cancelled billing document type (S1)?

Yes only in F2. Not in S1.

So if accounting document of billing type is showing as 
cleared then only system will not allow to cancel it.
Will it allow to cancel the billing document if accounting 
document ( of type F2) is showing as not cleared?

Yes that will allow you to do so.

Say, due some price change, you want to cancel an invoice with cleared accounting doc and you are using 29 in routine. Then in that case take use of Invoice correction request / credit memo request / debit memo request based on your business requirement.

Thanks & Regards

JP