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Automatic PO

Former Member
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6,159

plz tell me procedure for automatic PO creation ??

and how source list is automatically updated??

Regds,

Nikhil

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi,

For automatic PO creation from PR, follow the steps.

1) Material Master purchasing view tick automatic PO check box

2) Vendor Master purchasing view tick automatic PO check box.

3) Maintain Source list for Vendor & Material.(ME01)

4) Maintain Purchase Info Record.(ME11)

5) Create a Purchase Requisition.(ME51)

6) Use T.Code: ME59 & execute for PR for vendor, you will be able to create automatic PO.

Note-1:

During creation of PR , select check box of Source Determination in the 1st screen of ME51

Ensure that Purchase Info Record should be there.

If you have more than one vendor then fixes only one vendor in source list.

Regards,

Rahul.

Answers (14)

Answers (14)

Former Member
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thanks

Former Member
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Hi Nikkil,

I'm too facing the same problem, from the email chain I was not able to figure out what the solution was. Did you solve the issue, if so please tell us what needs to be done

Thanks in advance

GV

Former Member
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Nis there any other setting in for no range and assign documents of PR and PO in automatic PO

becoz manual PR to PO is no range is correct and coverting it into PO but giving error in ME59N

Internal number assignment not defined (please enter number)

Doc. type/item cat. ZM/ (requisition) <-> NB/ (purch. order)

Former Member
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masters are also ok ..

Former Member
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Hi,

After ensuring all settings as above, PLease check whether PR is assigned to a source. If not , click on Sourceof supply tab in PR and click assign source of supply which is valid.

It will work.

Regards

Ram

Former Member
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assignments and no range are already there ,checked( it is testing client )

but giving error only for automatic po

Former Member
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Hi

Check the material master and vendor master auto PO option checked.

Regards,

Raman

Former Member
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Please maintain the link between ZM (PR) to ZIND (PO).

Please follow the below path in SPRO to matain the link:

Materials ManagementPurchasingPurchase Order--Define Document Types

Here select the PO document type and click on link PR and then maintain the PR document type ZM.

Former Member
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here no range is already assigned for normal manual po's as per document types

we are using ZM ( PR for materials) and we are converting it into (ZIND Po indian) and that assignment is already there

but for automatic po how to convert ZM (PR) to ZIND (PO)

Former Member
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still m getting this error--

PO could not be created

PO header data still faulty

Internal number assignment not defined (please enter number)

Doc. type/item cat. ZM/ (requisition) <-> NB/ (purch. order)

Requisition could not be converted

is their any setting for auto po in spro or plz advice

former_member182609
Active Contributor
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i think number ranges are not assigned to PO document type NB

Goto transaction OLME>Purchase Order>Define Document Types

check number ranges for document type NB

Former Member
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Hi

In SPRO- SAP IMG- Material Management- Purchasing - Purchase order - Define document types

Against your document type what is the number range assigned.

Against the Number range for PO can be checked it in OMH6.

In this check against your number range any external number flag tick mark is there? remove it and save.

It will do...

Regards,

Raman

Former Member
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actually in inforecord where?

former_member182609
Active Contributor
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info record purchasing data in control tab

Former Member
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in automatic po where to maintain tax code

former_member182609
Active Contributor
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Maintain tax code in inforecord for that vendor/material/plant combination.

Former Member
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In ME59N i m getting error -

PO could not be created

PO header data still faulty

Internal number assignment not defined (please enter number)

Enter Tax Code

Doc. type/item cat. ZM/ (requisition) <-> NB/ (purch. order)

Requisition could not be converted

Former Member
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thank u all

can u explain how source list is maintained automatically

former_member182609
Active Contributor
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try ME05

former_member659143
Contributor
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Hi,

Activate the option automatic PO in purchasing view in material master record.

u2022 Activate the option automatic PO in purchasing data view in vendor master record.

u2022 Maintain Source List & select fixed vendor

u2022 PR created automatically through MRP .

u2022 Automatic creation of PO from PR u2013 ME59

Enter the Purchasing group, purchasing organization, Vendor, Plant, and Purchasing Requisition Document Number

􀃆 Execute

Thanks,

Amit

Former Member
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can u explain please as here we can not access that web

Former Member
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Please find details as below (taken from the web)

1.

Automatic Conversion of PR to PO

You created purchase requisition for various material. During creation of purchase order you used the following path:

Purchase Requisition

.......Follow on function

.........Create Purchase Order

............automatic via purReq.

When you mentioned required purchase requisition number and execute, system give error that purchase requisition does not contain any suitable item.

Is there any setting in customization where you can monitor and use that function.

In an effort for you to successfully use the Transaction Code ME59 to automatically convert the current PR into PO, then the following criteria should be met:

1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;

2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;

3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;

4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.

or

it might be PR subject to release strategy and not yet released

or

If you're not using a source list or automatic creation of PO, you may need to assign the requisition to a purchase information record using transaction ME56. Then it should appear in ME58.

Regards

Vikrant

former_member182609
Active Contributor
0 Kudos

You created purchase requisition for various material. During creation of purchase order you used the following path:

Purchase Requisition

.......Follow on function

.........Create Purchase Order

............automatic via purReq.

When you mentioned required purchase requisition number and execute, system give error that purchase requisition does not contain any suitable item.

Is there any setting in customization where you can monitor and use that function.

In an effort for you to successfully use the Transaction Code ME59 to automatically convert the current PR into PO, then the following criteria should be met:

1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;

2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;

3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;

4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.

or

it might be PR subject to release strategy and not yet released

or

If you're not using a source list or automatic creation of PO, you may need to assign the requisition to a purchase information record using transaction ME56. Then it should appear in ME58.

former_member182609
Active Contributor
0 Kudos