Asset Control Management

[Former Member]

Dear Colleagues,

At the company where I work,Users for Asset control are using;

KO01 - To create an investment order.

ZAFE_0002 - To set up capital project (Customised Application)

KO88 - for Settlement of investment order.

AS01 - For creation of asset

KOB5 - To start depreciation.

1. Is it possible to set up a fixed asset with various starting points for depreciation? For Example, we have a blanket AFE for Computer Hardware Replacement. This is used for multiple purchases throughout the year.We have created an asset for this in SAP and find that when we start depreciating newly purchased items,the system puts a backdated charge to when the first time the asset was created. The only way users think they can work around this is to create new internal orders and assets for each purchase. Can you suggest a better way?Sorry,I am MM/SD and only used briefly asset management some time ago...

2. Can you also advise on how to block an object code and cost centre combination? I rougly remember how to block an object code for posting but want to block certain cost centres with object codes to help prevent miscodes. It would be ideal for this to happen when the Purchased/Requisition is being completed.

Thanks for your help,

PAPJ1

[ajaycwa1981]

Hi

Both of your requirements are possible

1. For the 1st req, you need to go to Table T090NP and for your PERIOD CONTROL, put field XBZDAT = X....

With this, each asset purchase will be depreciated separately

2. If you want to block a GL Account for certain cost centers, you can do it by writing a validation in OB28

Prerequisite: BSEG-BUKRS (Comp Code) = XXXX AND BSEG-HKONT (GL Account)= YYYY

Check: BSEG-KOSTL IS NOT EQUAL TO ZZZZZZ

Br, Ajay M

[Former Member]

Thanks very much for your answer Ajay.I assigned points

Regarding the 1st requirement,a user has attempted to add value to a particular asset number and depreciate only one months worth of depreciation without success. Instead of putting in one month's worth of depreciation,the system is posting 7 months worth of costs. Can you please take a look at this for me? Could it be that the user is using an asset that was created 7 months ago and now need to create a new asset for future spending?

All answers greatly appreciated

PAPJ1.

[ajaycwa1981]

Hi

Can you explain with an example as to What you Want Vs What is happening now?

Br, Ajay M

[Former Member]

Hi Ajay,

The depreciated posted/planned values are seen below:

Status Dep. period Ordinary dep. T Unpld.dep.to be pstdTrans.res. TBP Revl.to Currency

Posted 5 -1011.89 0.00 0.00 0.00 GBP**

Posted 6 -1011.89 0.00 0.00 0.00 GBP**

Posted 7 -1011.90 0.00 0.00 0.00 GBP**

Posted 8 -2492.02 0.00 0.00 0.00 GBP**

Posted 9 -1381.93 0.00 0.00 0.00 GBP**

Posted 10 -2953.59 0.00 0.00 0.00 GBP**

Planned 11 -1643.87 0.00 0.00 0.00 GBP**

Planned 12 -1643.88 0.00 0.00 0.00 GBP**

-13150.97 0.00 0.00 0.00 GBP**

The posted dep. values are generally showing as

Value Fiscal year start Change Posted values Currency

APC transactions 0.00 78905.79 78905.79 GBP

Investment support 0.00 0.00 0.00 GBP

Acquisition value 0.00 78905.79 78905.79 GBP

Ordinary deprec. 0.00 -9863.22 -9863.22 GBP

Unplanned dep. 0.00 0.00 0.00 GBP

Write-ups 0.00 0.00 0.00 GBP

Value adjustment 0.00 0.00 0.00 GBP

Net book value 0.00 69042.57 69042.57 GBP

Down payments 0.00 0.00 0.00 GBP

What do you think?

[ajaycwa1981]

Hi

I could not make out from what you said... What you want Vs What is happening in the system is not clear to me..

Just to explain you the functionlaity - Once you switch on XBZDAT = X in table T090NP - Each asset acquisition in the same asset will be treated separately... i.e.

If you Post acquisition to Asset 1001 on jan 1 for USD 1000 and on July 1st to the same asset for USD 2000- System would calculate dep for 1000 for 1 year and on 2000 for half year

I think this is exactly what you want

br, Ajay M

[Former Member]

Dear Ajay;

Please help me to give opinion about this situation:

Asset XXX have the time of depreciation is 1 year & 3 month.

In 9/2010 the system post depreciation with 35.200.000 (Legacy data transfer)

Depreciation for the month of 10, 11, 12 / 2010 is 17.600.000 / month

Plan depreciation for 1/2011, 2/2011, 3/2011,... also 17.600.000 / month

But in the 01/2011 user post depreciation for this asset. The amount posted in accounting document is 176.000.000 (not 17.600.000)

Why this happen?

Please help me to analyze this problem!

Thanks a lot!

[ajaycwa1981]

Hi

Check the User Profile of this user.. Whats the decimal notation that you have maintained

Ask your BASIS guys to investigate

Br, Ajay M