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Assesement Cycle

bilal_khalaf
Explorer
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353

hello experts,

i have a requirement in the Controlling module that to allocate from one cost center to another cost center using the same cost elements that already used.

let s say i have primary cost centers in the sender cost center therefore i will allocate the same primary cost elements to the the receiver cost center.in the othe hand i have secondary cost elements in the sender cost center and also i want to allocate to the same secondary cost elements in the receiver site.

i m trying doing that through the assesment cycle by using allocation structure. in the allocation sturcture i Choose "By cost element" for the receiver categories that you wish to settle by cost element (debit cost element = settlement cost element).

but i m getting an error while executing the cycle as per the following :

Allocation structure A8 does not contain a valid assessment cost element

Message no. GA841

Diagnosis

Allocation structure A8 contains no valid entries.

System Response

The segment cannot be processed.

Procedure

Check whether valid data has been entered in allocation structure A8 in controlling area .

please could you help in this

Thanks,

Bilal

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Bilal,

An Allocation Structure can be used in two different types of allocations: Assessments and Settlements. Responding to your original question, you are trying to use the option of Settlement Cost Elements. Within this screen you see the fields of Receiver Cat. /By Cost Element/. This option can only be used when you are doing Settlements (for example settling an internal order) that is why you got the error message "Allocation structure A8 does not contain a valid assessment cost element". For Assessments you must fillin the option "Assessment Cost Element."

Addressing your real issue: No you cannot use CO Assessment allocation method and retain the original cost element. This is a pain especially if your sender cost center has multiple secondary cost elements. One option is to create two allocation cycles: one Distribution for sending of the primary cost elements (which will retain the original cost element) and a second Assessment for the secondary cost elements. However, for the secondary you will not be able to retain the original secondary cost element. What I have done in the past is to create a new secondary for each original secondary cost element and used the exact same description. This a bit confusing for the end user and you will need to look at reporting. used cost element groupings so that the end user really looked at the group In this case the original and the new assessment cost element) as one line item.

I hope this give you some ideas on how to proceed.