If i want to give some advances to my employees who are in my payroll or employee master. How can i do it?
Also in case of adjustments of above mentioned advance, how can i reconcile it.
In both the cases i want to identify each of the employee.
There are couple of things to consider here. How you process your Payroll:
Is it through an Addon linked to SAP or a Seperate Payroll system internal or external.
If you are using the Addon then the Addon should have all these features build in.
Since you asked this question, I am presuming you do not have an addon.
In that case, you can create each employee as a Vendor in the system (if the number of employees is not too large). OR you can create one Vendor in the System as Employees and Process an Outgoing Payment each time you extend an advance.
Select the Vendor Code you have setup for the Employee, if you are using one Vendor for all employees, Change the Name and Press CTRL+TAB to over ride the name. and process your Outgoing Payment as usual. The only thing different would be there would not be any invoices in this case, all payment would be like a payment on account.
When you adjust the advances in your Payroll, you can Cancel the Outgoing Payment which will reverse the Payment entry created earlier.