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Adding MRP controller number to Purchase order number

baca
Explorer
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156

Hello everyone,

Is there a way to add MRP controller number for example 208 to the actual purchase order number generated during PO creation? It does not need to be the whole MRP controller number, only last digit can be used for example placed at the very end of PO number, or MRP controller initials can be used if letters are allowed.

baca_0-1737753325745.png
There seems to be simple solution by adding custom rule to the PO number generating process for each order type separately or for all at once.

 

Thanks for any help.

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jagdeepsingh83
Active Contributor
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I would not recommend adding the MRP Controller as PO Number using any method -- what if you have different materials with different MRP controllers all belong to the same vendor ?--  Here my reasons not to do it 

I do not understand the value or effort you will get into doing this enhancement instead of thinking standard solution.

1. You will be confusing 3 numbers on the PO screen-- PO numbers are important for Vendor's point of view 

2. If you doing it for any reporting reason -- or any identification reason -- then you easily use material value and PO EKPO with MARC 

3. if MRP controllers are so important for you --why not you have same number as purchasing group and use that on material master -- then when PO get created you can use PO header data for easy identification 

baca
Explorer
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The reason I would like to add identification of MRP controller to the PO number itself is that when we recieve PO confirmations from vendors it arrives to our group email adress, the PO number is visible right away in the email without going into PDF/excel confirmation to find out the material group or specific MRP controller who made the PO initially.

Therefore multiple controllers don't have to interact with the confirmation, because they know it is not theirs.

EDI would be solution, but we will not have it for a while.

 

 

jagdeepsingh83
Active Contributor
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Does acknowledgement update on PO line item ? if yes --you can easily create report that MRP Controllers rely on or--use RPA or BOT--that notify the MRP Controllers ---(They no need to look group email inbox to search for the PO 😉 ) MRP Controller is on material level and which makes is PO line dependent-- no header level - i understand you want to quickly identify the POs that acknowledgement -- why not you create some sort BOT or RPA-- which read the PO number received from the group email --check the PO line items and material codes on them and relevant MRP Controllers -- and create Email for those MRP Controllers-- This can easily achieved using RPA or BOT -instead influencing the PO number range and making it too much complicated for simple requirement.
baca
Explorer
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You are right, adding RPA or BOT for Outlook would be perhaps easier and have same effect without modification of SAP standard. Do you have some pointers for already tested and trusted solution of using RPA or BOT?
jagdeepsingh83
Active Contributor
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Most widely used UI-Path and there are few more options but i am not aware.