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Product and Topic Expert
Product and Topic Expert

Highlights of the SAP Intelligent RPA Best Practices Content with SAP S/4HANA Cloud  2011 Release


This blog provides an overview of the #S4HANA #Cloud 2011with the latest and greatest innovations highlights which are released as part of our SAP S/4HANA Cloud 2011 shipment for Intelligent Robotic Process Automation using  “SAP Intelligent Robot Process Automation Bot Store ".

SAP Intelligent RPA technology play a key role in sustaining critical back-end business processes, especially in the face of sudden interruptions, demand spikes, or a temporary loss in labor.

SAP ERP transactions are complex, with various process flows potentially interrupting the “happy flow”, SAP Intelligent Robotic Process Automation serve as Key Value Driver solution for automating SAP applications, reducing processing times for revenue generating transactions and maintenance efforts.

SAP Intelligent RPA solution delivers business value by automation to gain speed and efficiency, mobilizing resources for high-value tasks at lower costs, maintaining well-documented audit trails.

With routine tasks handled by SAP Intelligent RPA bots, Customers can focus on delivering great service and maximizing business value.

Native low-code connections

SAP Conversational AI and SAP Intelligent RPA are native to the SAP ecosystem and can be easily connected to other.

Latest release updates provide Two Important Components that are newly added to SAP’s Intelligent Robotic Process Automation to drive efficiency for autonomous intelligence.


SAP Intelligent RPA Cloud Factory improvements 

  • All the alerts are listed in Agents tab by selecting the Alerts view. Create an alert to notify the user by email on agent or distribution events. You can also configure your SMTP email server from Factory


Monitoring – Troubleshoot jobs in ready state.

  • Monitory Job is in ready state is now possible in scenario’s such as when No agents are defined in the job's environment, No unattended agents are available and SDK is incompatible and Other jobs are being processed before.

  • Monitoring – Updated hierarchical job status, You can monitor a parent job which is  launching another job

With SAP S/4HANA Cloud 2011, we provide new innovations with Intelligent Robotic Process Automation Best Practices Content Innovation for Data Management, Manufacturing and Finance business processes within SAP S/4HANA on premise and S/4HANA Cloud.  The first two innovations are relevant for professional services Industry customers.

Top 3 business driven innovations to automate your business processes using SAP Intelligent Robotic Process Automation capabilities with #S4HANA #Cloud.

  1. Digital Automation for Finance - Automatic Release AP Invoices for Customer Projects (55T)

  2. Digital Automation for Data Management - Automatic Business Partners update based on the Employees master data (55D)

  3. Digital Automation for Manufacturing – Automatic Confirmation for Proof of Delivery (4OP)

Let’s take deeper look at the First business driven innovation for Finance using SAP Intelligent Robotic Process Automation content with SAP S/4HANA.

Automatic Release AP Invoices for Customer Projects (55T)

The solution provides increased efficiency and simplifies the with efficient way to perform the Accounts Payable processes with significant reduction in the repetitive process involving lots of manual efforts.

In large organizations with Accounts Payable (Pay when Paid) processes, Thousands of sub-contractor invoices are received each month, and it will be impossible to match each of them with the related Customer Invoice manually.  Pay When Paid is an industry standard and cannot be done away.

A means is required to match the Sub-Contractor invoice with the related Customer In-voice automatically.  If the matching Customer Invoice identified, then it can be tracked daily to see if it paid.  With this scope item we provide an efficient way to release AP in pay when paid process, avoiding the manual time-consuming effort to release multiple AP in SAP S/4HANA.

SAP Intelligent RPA bot match the customer invoice with the subcontractor invoice. Bot will check if the document is paid, if not, then bot check if document reached due date and carries out various checks to have the Accounts Payable document unblocked and release for payment. Log report will be sent to receipts through email.

Communication Scenario has to be set up in S/4HANA system for the Supplier invoice integration (SAP_COM_0057)

See for more detail documentation here and SAP help documentation URL

Let’s take deeper look at the second business driven innovation for Data Management Processes using SAP Intelligent Robotic Process Automation content with SAP S/4HANA Cloud.

Automatic Business Partners update based on the Employees master data (55D)

With this scope item, we deliver more advanced automation features, allowing Master Data Specialist  to reduce manual effort with repeated system operation.   The Master Data Specialist create the Business Partners in SAP S/4HANA for the employees based on the master data which is fetched from Success Factor. The employees bank details are also updated automatically.

It is mandatory to confirm the critical changes to the data such as bank details of the affected Business Partner. When there is spike in the number of new employees or when the bank details are updated in Success Factors, “confirming” the sensitive data manually involve risk for errors in the system and consumes valuable time of the senior staff.

The 'Automatic Business Partners Update Based on the Employees Master Data' process bot automates the task of confirming the bank details of the Business Partners into the S/4HANA systems. Business user provide the filters for the SAP Intelligent RPA bot to fetch the Business Partners list. The list will be used by the bot to confirm bank details of each Business Partner.

Intelligent bots can take smarter decisions, cut across organizational barriers by driving optimal process modelling for maximum efficiency in delivery processes.

Communication Scenario has to be set up in S/4HANA system for the

Business Partner, Customer and Supplier Integration (SAP_COM_0008). See for more detail documentation here and SAP help documentation URL

Let’s take deeper look at the third business driven innovation for Production Operations.

Proof of Delivery - Automatic Confirmation (4OP)

Digital assistant RPA bot perform Proof of Delivery operational work on user’s behalf in SAP S/4HANA Cloud by reading information from input documents (Excel).

In large companies, Shipping Specialists on a daily basis would have to process a list of open outbound deliveries available in the system. Proof of Delivery has to be recorded for every outbound delivery, which is relevant. These activities are repetitive and time consuming. This bot eliminates the manual effort in performing the Proof of delivery for relevant orders. This process bot provides a mass-change capability that includes performing Proof of delivery for all Outbound deliveries where Goods issue has been completed. It reads from Excel or Query and performs the Proof of Delivery (POD) over relevant deliveries.  It will be useful to the SAP S/4HANA users, mainly Shipping Specialists, who are responsible for managing the Outbound Deliveries.

SAP Intelligent RPA and the pre-defined bots in S/4HANA help customers to realize intelligent, automatic and accurate business process execution.


Stay tuned for more updates in the next quarters!

For more information on SAP S/4HANA Cloud, check out the following links:

For more information on SAP S/4HANA Cloud, check out the following links:

  • SAP S/4HANA Cloud release info link

  • SAP S/4HANA Cloud 2011 Release Blog Post by Sven Denecken

  • SAP S/4HANA Cloud Release Blogs here

  • Inside SAP S/4HANA Podcast here

  • SAP S/4HANA Cloud release info: http://www.sap.com/s4-cloudrelease

  • Article from Oliver Betz on SAP News here

  • SAP S/4HANA PSCC Digital Enablement Wheel  here

  • Best practices for SAP S/4HANA Cloud here

  • SAP S/4HANA Cloud Customer Community: register here

  • Feature Scope Description here

  • What’s New  here

  • Help Portal Product Page here

  • Implementation Portal here


Follow us via @Sap and #S4HANA or myself via @har1234 (Hardeep Tulsi)