- SAP Managed Tags:
Dear Payroll Community,
I have some great news for you today: SAP just released a new version of the SAP Payroll Processing control center rapid-deployment solution! This solution provides best practice examples and documentation allowing customers to jump-start the implementation of the Payroll Control Center (learn more about the Payroll Control Center).
What's new?
The first version of the rapid-deployment solution included a set of 24 validation rules for running payroll, helping organizations to increase the efficiency of the process, reduce errors, and improve the accuracy of payroll (learn more about the first version). In this second version, we have re-engineered and extended those validation rules and added pre-configured processes and key performance indicators for payroll process execution. The rapid-deployment solution thus covers pre-configured content for the two roles supported by the Payroll Control Center, namely the Payroll Process Manager and the Payroll Administrator.
Pre-configured content for payroll process execution
Payroll Process Managers are responsible for the overall payroll process, for ensuring correctness and meeting timelines and for triggering others to resolve issues. By covering an entire end-to-end payroll process including payroll key performance indicators (KPIs), this rapid-deployment solution helps customers get quickly up to speed with the configuration of payroll process execution.
The solution provides three pre-configured payroll processes that are executed by the Payroll Process Manager: the One-Click Monitoring, the Three-Click Production Payroll as well as the Posting to Finance:
One-Click Monitoring:
- Create test payroll data
- Initiate policies
- Monitoring
Learn more about the One-Click Monitoring.
Three-Click Production Payroll (as shown in screenshot below):
- Start payroll
- Run payroll
- Posting simulation
- Initiate policies
- Monitoring
- End payroll
Learn more about the Three-Click Production Payroll.
Posting to Finance:
- Create posting documents
- Release posting documents
- Transfer posting documents
- Create pre-DME file
- Create DEM file
In addition, the rapid-deployment solution covers the six following KPIs that are monitored by the Payroll Process Manager (see screenshot below):
- Number of employees
- Difference in number of employees paid compared to previous pay period
- Gross pay compared to last pay period
- Finance period open
- GL account reconciliation (for net pay wagetypes)
- Posting documents not transferred to Finance
Pre-configured content for payroll error analysis
Payroll Administrators are responsible for ensuring payroll data quality and accuracy. The rapid-deployment solution includes validation rules for the five policies gross pay, net pay, taxation, time and attendance data, and organizational structure, helping Payroll Administrators to solve payroll issues more effectively and efficiently. Here’s a list of the 35 validation rules:
Gross pay:
- Personnel number locked for payroll
- Employment percentage does not match utilization (IT7/8)
- Zero base payment and payment IT0014 or IT0015
- Position planned compensation does not match IT0008 Basic Pay
- Completeness check for employees appointed in the pay period
- Employees separated in the pay period
- Blocked vendor list
- Gross pay over amount
- Retro pay over amount
- Negative deductions
- Overtime payment over a certain amount
- Employees with overtime exceeding percentage of total pay
- Employees with large retrospective calculations
- Negative gross pay
- Employees with messages in the payroll log
Net pay:
- Employees missing main bank details
- Employees missing main address
- Un-Paid IT0011 records
- Overview of cash payments
- Net payment less amount
- Variance in net pay over amount
- Variance in net pay over percentage
- Employees with net pay > $5000
- Separated employees with net pay
- Active, positive time recording employees without pay
- Employee with deductions greater than gross earnings
- Employees with claims
- Employees with positive deductions
Taxation:
- Lived-in/Worked-in (US specific)
- Employees with tax refunds
Time and attendance data:
- CATS transfers not completed
- PDC errors
- Time management status = 0 (no time evaluation)
Organizational structure:
- Active employees in position 99999999
- Employees missing SAP IT0105 records
For a walkthrough of the complete business process covered with the rapid-deployment solution, please click here, then select "Start scope-item simulation".
Benefits
The deployment of the pre-configured business content delivered with the SAP Payroll Processing control center rapid-deployment solution can help customers significantly reduce implementation time as well as project cost and risk. By providing a set of best practices documentation, including step-by-step configuration guides and detailed test scripts, SAP licensed customers and partners can jump-start the implementation of the Payroll Control Center, thereby leveraging innovative features such as the One-Click Monitoring and the Three-Click Production Payroll.
Since strong skills are required to create validation rules for the Payroll Control Center from scratch, the pre-configured rules are perceived as tremendous time-saver. Moreover, the broad coverage of different types of validation rules enables implementers to quickly gain an understanding of how to develop new rules, i.e. customer- or country-specific validation rules, based on the templates provided in the solution.
Software requirements
For SAP ERP HCM Payroll on-premise customers, the following software requirements need to be fulfilled:
- Enhancement Package 7 for SAP ERP 6.0
- HR Renewal 2.0
- SAP NetWeaver 7.4
In addition, SAP recommends the usage of SAP HANA due to the performance improvement and the ability to build complex validation rules. Nevertheless, the Payroll Control Center also runs on non-HANA databases.
Alternatively, the Payroll Control Center is deployable with SAP SuccessFactors Employee Central Payroll. Please note, however, that the integration of the SAP Payroll Processing control center with SAP SuccessFactors Employee Central Payroll is out of scope of this rapid-deployment solution.
We recommend you read the Software and Delivery Requirements Document that is delivered as part of the RDS for further details.
How to get started
The rapid-deployment solution comes with a supporting consulting service offered by SAP Services (learn more about the service offering here). The best practices content is, however, available for free on SAP Service Marketplace (Service Marketplace ID is required). This means that i.e. partners can download the best practices content and use it as a starting point to build their own content on top.
To access the best practices content, go to http://service.sap.com/public/rds-pcc and click on the orange “Download package” button, then select “Installation” and then click on the file number in the column “Download object”. This will trigger the download of a zip-file. After saving and extracting the file to your local computer, click on the HTML file that has the word “start” in itsfile name. This file will open the Content Library, containing the entire set of Best Practices documentation. Note that there are two deployment options for the SAP Payroll Processing control center rapid-deployment solution: manual and automatic configuration.
Manual configuration
Manual configuration is done by following the instructions listed in the two configuration guides delivered with this rapid-deployment solution. The purpose of these guides is to describe the general configuration steps required to manually set up the configuration within the system landscape that has already been installed using the corresponding installation guides. Manual activation is recommended if you integrate the business processes in your already running and productive business environment. It is typically the safest way to activate the new business processes for an integration in your existing system.
Get started with manual configuration:
- After downloading the package, consult the SAP Note and the Configuration Guide - Getting started attached to it for general information about the solution and for prerequisites and post processing steps
- Install the BP-ERP add-on and implement the SAP Note 2072820 containing the check classes as described in the Configuration Guide - Getting started
- Implement Configuration Guide “Implementing Payroll Control Center Validation Rules (FM1)”
- Implement Configuration Guide “Implementing Payroll Control Center Process Management (1B9)”
- After you have implemented the solution successfully, test the processes in your system by using the test scripts
Automatic configuration
Since the SAP Payroll Processing control center rapid-deployment solution contains configuration templates with ABAP Customizing, the configuration can also be performed automatically by using SAP Best Practices solution builder. The solution builder is an ABAP add-on that allows implementers to select, personalize and activate business processes in the SAP system. The Configuration Guide - Getting started describes all activities that need to be performed in order to activate the automated content, from system and tool setup to activation of automated business content and validation. Automated activation is recommended if you implement the business processes in a new system or client or if you evaluate the business processes in a sandbox environment. SAP recommends implementers activate the solution automatically, since it is the fastest way to get the business processes and – in particular – the validation rules up and running, typically within a few hours.
Get started with automatic configuration:
- After downloading the package, consult the SAP Note and the Configuration Guide - Getting started attached to it for general information about the solution and for prerequisites and post processing steps
- Install the BP-ERP add-on and implement the SAP Note 2072820 containing the check classes as described in the Configuration Guide - Getting started
- Carefully follow the other instructions in the Configuration Guide - Getting started for the automatic activation of the solution
- Refer to the two Configuration Guides for manual activities or for trouble shooting
- After you have implemented the solution successfully, test the processes in your system by using the test scripts
If you have additional questions or if you need further support, please contact us at sap_rds_successfactors@sap.com.
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