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Many business objects, such as billing documents and sales orders, usually need to be output. SAP S/4HANA output control is a powerful tool for controlling how, and under which conditions, output is sent through a range of possible output channels (for example, printed documents or PDF documents via email).

Any time output is triggered for a business object, output parameter determination runs to determine the relevant output items and parameters in the background by applying business rules in decision tables. Commonly determined parameters are the output channel, form template, email template, dispatch time, and more. You can create and modify these rules in the Output Parameter Determination app.

The following video tutorial focuses on output for billing documents. It presents a simple, step-by-step example configuration that generates, in addition to the standard output item for output channel PRINT, a second output item for output channel EMAIL. This second output item is only created for billing documents of a specific sales organization. The resulting email is set to be sent to the contact person maintained in the billing document header.

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Related Links on SAP Help Portal

Output Parameter Determination

Output Management for Sales Documents and Billing Documents