Working with ASPECTS (Customize / Enhance Tcode PP01)

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Summary

Aspect contains a code that represents an aspect. An aspect is a tool that allows you to filter out, or restrict, which infotypes you may define when working with an object. Using aspects is optional.

Aspects enable you to create and edit your data in the system from a certain point of view. This means you are able to control which plan versions, object types and infotypes are relevant, and thus offered for editing. The screen layout of the maintenance transactions depends on this allocation.

Example

Information (i.e. infotypes) of the aspect "job description" is not used in the aspect "Organizational development" and can therefore be excluded from the processing

Maintain Aspects

Maintain the system settings which are required for setting up aspects.

1. Define the required aspects.

You can create as many aspects as you like. There are no naming conventions for the aspect name.

1. Assign these aspects to your plan versions.
2. Assign object types and infotypes to the aspects.

SAP IMG: Personnel Management - Global Settings in Personnel Management -  Dialog Control – Maintain Aspects

Fig.01: Display IMG-1

Go to new entries  for Maintain Aspects

Fig.02: New Entries: Overview of Added Entries-1

Once maintained save  the request, here in this case, ZTGA – ZTG Aspect is created

Maintain Plan Versions per Aspect

Plan Version contains a one or two alphanumeric key which differentiates between scenarios in the organizational plan. Organizational Management allows to manage scenarios in parallel in various plan versions.

SAP IMG: Personnel Management - Global Settings in Personnel Management -  Dialog Control – Maintain Aspects

Select the Aspect created and choose the “Plan Versions per Aspects” in the Dialog Structure in the left-side

Fig.03: Change View: “Plan Versions per Aspect”: Overview

Go to new entries   to Maintain Plan Version per Aspects

Fig.04: New Entries: Overview of Added Entries-2

Once maintained save  the request, here in this case, ZTGA – ZTG Aspect is assigned to 01 – Current plan version

Object Types and Infotypes per Aspect

Object Type contains a one- or two-character code that represents different types of objects, for example, 'S' for position, 'Q' for qualification and 'E' for business event.

Infotype contains a code that represents a specific infotype. Infotypes allow you to describe object attributes.

Fig.05: New Entries: Overview of Added Entries-3

As shown in Fig.05, select the required Aspect to maintain respective object types and infotypes and double-click “Object Types and Infotypes per Aspect” in the Dialog structure from left-side.

It will open a screen shown as in Fig.06

Fig.06: Change View “Object Types and Infotypes per Aspect”: Overview

For new entries as shown in Table.01, Object Types and Infotypes are maintained for Aspect ZTGA – ZTG Aspect

Sno	Object Type	Infotypes per object
1	O – Organizational unit	1000 – Object 1001 – Relationships 1002 - Description
2	C – Job	1000 – Object 1002 – Description
3	S – Position	1000 – Object 1001 – Relationships

Table.01: List of Object Types and Infotypes per Aspect

Go to new entries  to Maintain Object Types and Infotypes per Aspects.

Maintain entries as shown in Fig.07.

Fig.07: New Entries: Overview of Added Entries

Once maintained save   the request.

Here it completes the configuration for Aspects.

Maintain User Profile Parameter

Once configuration completes system administrator should maintain user’s profile in parameter with ASP for Aspects.

Here in this case user profile maintain in parameter ASP as ZTGA.

Maintain required user profile as shown in Fig.08

Fig.08: Maintain User Profile

Here it completes maintenance of user profile for Aspects.

Go to Tcode PP01 to find the changes of Aspect ZTGA – ZTG Aspect

Access Tcode PP01

Fig.09: SAP Easy Access

Once the user whose profile is maintained with parameter ASP – ZTGA, enter into Tcode PP01, Object Type field will be listed with only those Infotypes for Object Types maintained in Aspect ZTGA – ZTG Aspect.

Users Access is restrict as per the Aspect, it is accessible for only those Object Types with respected infotypes per Object Type.

Example

As per the Aspect ZTGA – ZTG Aspect:

If Object Type O – Organizational unit is selected, then there are only three infotypes maintained i.e. 1000 – Object, 1001 – Relationships and 1002 – Description.

If Object Type C - Job is selected, then there are only two infotypes maintained i.e. 1000 – Object and 1002 – Description.

If Object Type S - Position is selected, then there are only two infotypes maintained i.e. 1000 – Object and 1001 – Relationships.

Maintain Object Type O

Fig.10: Maintain Object-1

As shown in Fig.10 select Object Type O – Organizational unit

Fig.11: Maintain Object-2

As per the Aspect ZTGA - ZTG Aspect, once Object Type O – Organizational unit is select, then there are only three infotypes maintained i.e. 1000 – Object, 1001 – Relationships and 1002 – Description.

User has no permission to maintain any other infotype for Object type selected.

Maintain Object Type C

Fig.12: Maintain Object-3

As per the Aspect ZTGA - ZTG Aspect, If Object Type C - Job is selected, then there are only two infotypes maintained i.e. 1000 – Object and 1002 – Description.

Maintain Object Type S

Fig.13: Maintain Object-4

As per the Aspect ZTGA - ZTG Aspect, If Object Type S - Position is selected, then there are only two infotypes maintained i.e. 1000 – Object and 1001 – Relationships.

Toggle between Aspects

It is possible to toggle between Aspects from Tcode PP01, follow Fig.14 and Fig.15 to select the required Aspect as per the requirement

Fig.14: Maintain Object-5

Fig.15: Select Aspect