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Backup - Restore SAP Business One 9.2 Database

Using SQL Server Management Studio (SSMS)


During this operation we’ll need to two tools;

  • SAP Business One, to browse, refresh and read the databases’ contains.

  • SQL Server Management Studio (SSMS), to Backup – Restore databases.



Backup Database

From your work machine, open the SQL Server Management Studio (SSMS)

Put your “sa” credentials. The System Administration authorities.

From Object Explorer > the wanted server > Databases > the wanted database.

Right click on the wanted database to be backed up > Tasks > Backup

A new window will show up “Back Up Database”, in this window we have to two sections; General – Options.

From General Section


  • Define the source of the database “Which one you want to back up?”

  • Choose the backup type: Full – Different – Transaction Log.

  • Choose the backup component: Database – Files and Filegroups.

Backup Set

  • Define the Name and Description the database.

  • Set the expiration date if you want to, or leave it “0” days.


  • Choose the path that you want to back up to, often it will be “Disk

If you want to add a new one, press “Add” button and choose the file that you want to put it in.

From the Option Section

Overwrite media

  • Backup to the existing media set, we’ve two choices:

    • Append the existing backup set put additional to the old one.

    • Overwrite all existing back up set, replace the old one with the new one.

  • Check media set name and backup set expiration if you want to.

  • Backup to a new media set, and erase all existing backup sets.

Other Settings

  • Reliability: choose to verify back up when finish, continue on error, perform checks before writing to media.

  • Transaction Log: Tap drive, Compression

After you set all the previous options, hit the “ok” button down there, and wait until the execution process ends.

When it’s being done, a new message will appear to you with “The Backup Completed Successfully”.

Restore Database to a new one

Right click on any database you want > Tasks > Restore > Database.

A new window will come up, there are three sections; General – Files – Options


  • Source: Define the Database or the Device “Path of Database”

  • Under Restore Plan Section, we’ve to make sure the “Restore” check box has checked.


  • Just to check the folder and other required information for restore operation.

Note: when we want to restore a database from one of our backup, the database is already existing, for that we do have to change its name to be able to restore it, otherwise we won’t able to complete the restoring process.


  • Restore option: choose what you want to do:

    • Overwrite the existing database (with replicate) – Recommended

    • Reserve the replication Settings (with keep replication)

    • Restrict access to the restored database (with restricted user)

    • Prompt before restoring each backup


  • Recovery state: we have to choose whether we want to:

    • Restore with recovery – Recommended

    • Restore with no-recovery

    • Restore with standby.

After put all settings perfectly, press “ok” button to complete.

After the operation is being done, a new message window will show up saying that “The Database Restored Successfully”.

Using the Database in SAP Business One 9.2


  • Open SAP Business One, and put your credentials

  • When you open it at the first time after the Data Restoring process has been done, the new one will not show up immediately, you have to press the “Refresh” button on the mid-right of the “Choose Company” window.

  • After refresh the database, the restored one will appear right there.

  • In the restored database you have to use the credentials that you used to use in the origin one.


  • During the Backup and Restore operations, you have to keep SAP Business One closed, don’t open it!

  • You have to get Administrative authorities on your Work Machine.

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Best Regards.

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