Good Afternoon all,

[Tamra]

I am new to this forum, but looking for some assistance!

I am developing the 856 Doc DESADV output but having trouble with all the necessary date flowing through to my output document, I am missing all the customer uom, part number, qty ordered, etc.

This information is setup in our system but I do not know how to get it on the delivery. 

Pretty sure there is some copy controls needed but no clue where to start. 

Any help would be greatly appreciated!

Thank you,

Tamra.

[30358]

It sounds like you’re working on generating an 856 Advanced Ship Notice (ASN) and are running into issues with ensuring all necessary information is included. Here are some steps and considerations that might help you resolve this:

### 1. **Identify Data Sources**
- **Customer UOM (Unit of Measure)**: Check where this information is stored in your system. It might be linked to the product master data or customer-specific settings.
- **Part Number**: Ensure that the part number is correctly mapped in your system. This is often pulled from the inventory or product catalog.
- **Quantity Ordered**: Make sure this quantity is being captured during the order processing stage.

### 2. **Mapping Data for ASN**
- Ensure that you have a clear mapping of fields between your internal system and the EDI 856 document. The key elements usually include:
- **Product Identification**: Part Number, UPC, etc.
- **Quantity**: Ordered, shipped, etc.
- **UOM**: Ensure that this is in the correct format for the ASN.
- The structure of the 856 typically includes:
- **ISA Segment**: Interchange Control Header
- **GS Segment**: Functional Group Header
- **ST Segment**: Transaction Set Header
- **HL Segment**: Hierarchical Level (for shipments)
- **LIN Segment**: Item Identification (for part number and UOM)
- **QTY Segment**: Quantity Information

### 3. **Review EDI Implementation Guidelines**
- Refer to your trading partner’s EDI implementation guidelines for the 856 document. They might have specific requirements for the data fields that need to be included.
- Check for any required or optional segments that may be necessary for compliance.

### 4. **Extracting Data**
- Work with your development team or EDI software to ensure that data extraction from your system is set up correctly. If there are queries or data pulls that need to be adjusted, this would be the time to do it.

### 5. **Testing and Validation**
- Once you have made changes, test the output to ensure all the required information is included in the 856. Validate the document against your trading partner’s specifications.
- Consider using EDI validation tools to verify the structure and content of your ASN.

### 6. **Documentation**
- Keep documentation of your mappings and processes. This will help in troubleshooting any future issues and provide clarity for team members involved in EDI processes.

### 7. **Collaboration**
- If possible, collaborate with someone who has experience in EDI transactions within your organization. They might be able to provide insights based on their knowledge of the system.

[Ryan-Crosby]

Customer part number is E1EDL24-KDMAT.  No data exists in DESADV for customer UoM (which should match the order UoM), or quantity ordered.  There is information regarding the customer PO and PO line # which should be sufficient for a customer to find that information if necessary.

Regards,

Ryan Crosby

[Tamra]

Our customer unit of measure is stored in the material master as the sales unit of measure and it is different from our uom, so I guess what I am needing is the sales unit of measure in my IDOC as well as the standard unit of measure, the sales quantity uom can be 1 but because we have configured the item to a pack, the quantity actually shipped can be 10.

I need to be able to see all of this information on my idoc.

[Tamra]

Let me clarify, the sales uom is PK order qty of 1 but our material attached to their part ordered is a uom ea but they are ordering 10 of our part.  We have created a material to represent their order requirements.

[Tamra]

I have all the data in my SAP system, it is not feeding my IDOC being sent to the EDI system.

Is there copy controls that need to be addressed in SPRO to make this data flow through to the 856 IDOC?