
An SAP Inside Track (SIT) is a local grassroots community event where SAP Community members come together to share knowledge about SAP related topics. The event is driven/organized by the community, low-cost or even free and very informal: everyone who is interested may participate. Everyone can benefit or contribute: act as presenter, take part in discussions, exchange information, realize networking or enjoy the social get-togethers in the evening. But there are not only SAP Inside Tracks out there. There are also informal get-togethers like SAP Community Meetup or SAP Stammtisch. Read more about the SAP Stammtisch event in my other blog post. You don't have to stick to these names but of course the community knows those already very well. 😊
What are the benefits of a community driven event?
Organizing an SAP Inside Track may seem like a big task, but with the help of this article and some SAP Community friends, it can be done with relatively little effort and with a large impact. Everyone can organize a SIT event, independently if you are SAP Partner, Customer, Consultant or Developer, it doesn’t matter. There are no rules, but below guidelines and recommendations can help you to set up an SAP Inside Track more easily.
First of all, we recommend checking our “Become an Event Organizer” page. Here, you can also apply to officially become an SAP Community event organizer in your area. With that you will get further benefits and support from the SAP Community Team.
Here are some first steps how to start organizing an event:
1. Location
2. Content
3. Speakers
Announce your SAP Inside Track to invite speakers:
4. Attendees
Announce your SAP Inside Track to invite attendees, too. You can use the same channels as for reaching out to your speakers:
5. Sponsorship
Secure one or more sponsors for your event. Collaborating with multiple sponsors is often beneficial. Sponsors gain visibility and appreciation within the SAP Community. Additionally, the SAP Community team offers financial support. For more details, please follow the instructions on the “Become an Event Organizer” page.
This is mostly not enough and external financial support often is required and welcomed. The contacts for receiving sponsorship are frequently:
One notable SAP Partner is SAP PRESS, which offers discount on all books for SAP Inside Track attendees and may also provide free books for giveaways during the event. Please get in contact with SAP Press directly and provide the following information about your event:
6. Badges in SAP Community
You can earn a badge for organizing, attending, or speaking at a community driven event. Prerequisite for organizer and speaker badges is providing a list of SAP Community Profile URLs of these. The badges can only be assigned to valid community profile links, and only, if they have been sent by end of the following month after the event (badges will be assigned quarterly).
Attendee badges will be automatically assigned to everyone, who RSVP'd to your event if you use SAP Community for the event registration.
You see, there is a lot to take it but it's worth. Here are some more tips & tricks to have a successful event on-site:
I hope this information helps you to understand more about SAP Inside Track or to organize your own one!
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