User Login wise Documents restriction access needed (S4 Hana Public Cloud)

[Rajkumar1989]

Step 1 : SAP User 1 Created sales order 1 , 2 

Step : 2 SAP User 2 Created Sales Order 3 , 4 

Currently, SAP user 2 can open and change sales orders created by user 1. This means the system lacks data ownership control. This needs to be addressed.

[HEIKEHARNACK42]

Hi Raj,

[HEIKEHARNACK42]

Hi Raj, look like you need authentication check; enhanced by check of SD creator (VK01-field)

[Rajkumar1989]

Hi HEIKEHARNACK ,

Ya looking for to restrict document based on created user owner , other should not allowed to change , view or delete basically user access restriction and document ownership

[DequanXu]

Hi,

To address the issue of data ownership control in SAP S/4HANA Cloud, you can implement authorization restrictions to ensure that users can only access and modify sales orders they have created. Here are the steps to achieve this:

Steps to Restrict Access

1. Create Custom Roles: Start by creating custom roles for your users. You can copy the standard role template, such as ‘SAP_BR_SALES_REPRESENTATIVE’, and modify it according to your business needs.

2. Adjust Catalog Assignments: Assign the necessary business catalogs to the custom role. Ensure that the catalogs related to sales order processing are included.

3. Maintain Restrictions: Tips & tricks to build a custom purchaser role wit… Set restrictions based on the ‘Created By’ field in the sales order. This can be done by maintaining restrictions in the business role configuration. You can specify that users can only read, write, or access value help for sales orders they have created.

4. Assign Roles to Users: Assign the custom roles to the respective users. This ensures that each user has access only to the sales orders they have created.

5. Test the Configuration: Log in as a test user and verify that the restrictions are working as intended. Ensure that users cannot access or modify sales orders created by others.

Best regards, Dequan Xu