Make invisible Purchasing Group in ME51N

[athakyriaz]

Hello community , 

On my system all Purchasing Groups are 100, 110, 120 and 130

On my SAP Authorization Role which include Transaction ME51N , i have Purchasing Groups 100 , 110 and 130, because Purchase Group 120 has left from the BUYERS .

How can i make 120 purchasing group Invisible on my Purchases requests ?

Thanks a lot. 

[TobiaszWegrzynski]

What do you mean by "Purchase Group 120 has left from the BUYERS ."? Is it possible that this group is no longer in use? Can you simply reassign existing documents to a different Pr grp and then delete 120 from the system? Alternatively you can rename it to Do not use and remove from the authorization object.

[DominikTylczyn]

@TobiaszWegrzynski 

"Purchase Group 120 has left from the BUYERS ." most probably means that a person responsible for purchasing group 120 has chosen to pursue further career goals outside of the organization.

I would not recommend reassigning existing documents to another purchasing group. Purchasing reporting would go haywire if you do that.

Best regards

Dominik Tylczynski

[TobiaszWegrzynski]

@DominikTylczyn your point is valid, but we know too little to be sure, we dont know what the reason for that change is, what is the volume of documents, etc.

[DominikTylczyn]

Hello @athakyriaz 

SAP has delivered a similar functionality for sales organizations - see the note 3389687 - How to hide SD organizational data in the F4 help for VA* transaction but not for purchasing groups according to my knowledge.    

A functionality to hide obsolete customizing values is available in the Defense Forces & Public Security industry solution component - see SAP Help: Hiding of Invalid Entries from Input Help Obsolete values are defined in the OBSOLETECUST, which need to be activated with BS_OBSOLETE_CUST_SFWS. I'm not quite sure if the functionality to hide obsolete values can be used outside of the Defense Forces & Public Security industry solution component and I'm quite sure that the component is licensed additionally. 

The implementation is quite straightforward with a search help exit:

If you don't want or can't use SAP standard here, I guess you could implement a similar exit to hide unwanted purchase groups.

Best regards

Dominik Tylczynski