How to validate mandatory attachment in Post General Journal Entries app in SAP S/4HANA Cloud?

[archana_raut38]

Hello,

In the application ‘Post General Journal Entries’, the user requires a validation or an indication that prompts the processor to attach a mandatory supporting document. If no attachment is provided, the system should display an error message preventing the posting.

We have analyzed this requirement and attempted to implement a validation rule; however, we did not find any option related to attachments for validation. Additionally, we explored potential BAdIs to achieve this functionality, but unfortunately, no suitable option was found for this scenario.

[Chuma]

Hello @archana_raut38 

In S/4HANA Public Cloud, there is no standard way to block posting if an attachment is missing in Post General Journal Entries or Verify General Journal Entries. SAP’s public KBA confirms this. SAP Support Portal-3643330 - Make attachment Mandatory in journal entries during posting in SAP S/4H...

Practical options

Use the verification workflow as a process control
Route entries via Verify General Journal Entries and instruct processors to reject any entries without supporting evidence. Although not an automatic hard stop, this is the approved governance process within Cloud.SAP Learning-Defining How to Hold and Verify General Journal Entries

Audit for missing attachments and follow up

Use the Attachment API to check if a posted journal has attached files by calling API_CV_ATTACHMENT_SRV/GetAttachmentCount or by using GetAllOriginals to list attachments. This allows a simple check, such as in SAP Build Process Automation/BTP, which can notify the requester via email or create a follow-up task when no files are present.  

Know the limits of BAdIs and validations

The Manage Substitution/Validation Rules app cannot validate “has attachment.” It works only in the JE context. SAP Help Portal-Manage Substitution/Validation Rules

The BAdI for Managing Journal Entries deals with attachment authorisation, not making attachments mandatory. SAP Help Portal-BAdI for Managing Journal Entries

 If this must be a hard block, log it with SAP
SAP’s KBA suggests submitting an influence request for a native “attachment required” check when posting. SAP Support Portal-3643330 - Make attachment Mandatory in journal entries during posting in SAP S/4H...

Let me know if you need further assistance

With regards

Chuma

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