How to Trigger a Process in SAP Build Process Automation while Using Action Group and form

[rimene99]

Hello SAP Community,

I’m working with SAP Build Process Automation, and I’ve created a process that includes an Action Group to fetch external data, which I intend to use to populate fields in a Form. I’ve set up the Action Group to retrieve the data, and the form to display this data to the user.

My question is: once the process is deployed, how do I actually trigger this process to start? Specifically:

Do I need to set up a trigger?

How do I configure the trigger for this process to begin?

What type of trigger is recommended for a scenario where data is fetched externally and then shown in a form?

For context, my process should:

Fetch data from an external system via an Action Group.

Populate a field in the Form with the fetched data.

Allow the user to submit the form after the data is populated.

[rohit_singhal]

You would need to identify the event based on which the entire process should be started.

Broadly, you should be able to categorize this into 3 categories:

1. Is it an event which is initiated by a specific person (You might want to create an attended trigger to start the automation process or, based on the design, ask the user to enter details in a form, which on submission triggers the process)

2. Is the process supposed to be started on a fixed time (Identify the schedule, create a scheduled trigger based on the schedule to trigger your automations)

3. If it is not one of the above, then this means, that the process has to be started based on some other action being performed. You would need to essentially create an API trigger, which is called by the event in whichever system started the entire process.

Do let me know if this helps you.

Best Regards,

Rohit