Email on Visual Approval and offline form as attachment in UWL

[Former Member]

Hello,

I have a process which is like this

1) User to fill a form which on submit will go for approval.

2) On approval or rejection a mail to be sent to the person who submitted the offline form

I have done the following

1) Create a offline form which will intiatiate the Visual Approval process . This sends out the approval/rejection work item to UWL . But the "From" field in UWL for the task item is "CAF SAP user"

I need to know how to do the following

1) What i need to do is on approval or rejection, some how capture the user who submitted the offline form and then send him an email.

2) Also, if possible on submit of the offline form , i need the UWL task to contain the PDF attachment.

3) How do i send an email on the result state in Visual approval ? There are two result states defined"Data is approved" and "data is rejected" , but the "Target" column doesnt have any options.

Appreciate your help

Regards

Jayesh

Is this possible ?

Edited by: Jayesh Ghodge on Jan 16, 2008 4:04 PM

[Former Member]

Hi,

I have set up the scenario as below in GP

1) The user will submit an offline form which will go for visual approval.

2) On approval , in the result state , an action is defined which will sent out approval maiil

3) On rejection , in result state an action is defined which will sent out rejection mail

how do i track if the mail has been sent . I can see the Action which has result state has been completed but i cannot see whether the mail has been sent,

Any idea how to check if the mail has been sent .,

Regards

Jayesh

[Former Member]

I have set a callable object of background email type in the action which is mapped to a result state that it should sent out an email on approval or rejection.(target)

The block is executed successfully. but the email is not sent.

I tested the individual callable object alone and the email was sent out.

I have two questions

1) In visual approval where we define the email templates, can some it be a context parameter picked up from adobe form which contains email textfield ( this value will be whom the approval/rejection mail are sent) ?

2) how do i pass parameters from Visual approval block to action of callable obect email type since it requires "recipeint email address"

My process is like this

Process -

---

> Start process

Block --> Start block

Action ---> StartAction

Visual Approval Callable object

Result states

Approved --> (Target:ActionApproved)

Rejected --> (Target:ActionRejected)

ActionReject

Reject Email background Callable object

ActionApprove

Approve Email background Callable object

The process is kicked off when user submits an offline form

Appreciate if someone can guide me on this.

Regards

Jayesh

Edited by: Jayesh Ghodge on Jan 17, 2008 7:06 PM