Customer Master Data - SAP S/4 HANA PUBLIC CLOUD

[Tehreem_Fatima1]

Scenario: Parent–Child Customer Structure with Group-Wise Sales limit Control

We have a business requirement where a single parent customer has multiple child (around 40).
The objective is to ensure that the total sales value/inventory for the entire group does not exceed 100,000. Once this value is reached, the system should restrict further sales to any customer within the same group.

I Proposed a Solution

To achieve this, we can create a Value Contract (e.g., worth 100,000) with the Parent Customer as the Sold-To Party and assign all the Child Customers as Ship-To Parties.

• Each child/location can place orders referencing this contract.
• Once the total contract value is reached, the system will block further sales.

Now, I want to confirm —
 Is this the right and optimal solution, or is there a better approach to handle such a group-wise inventory or value control scenario in SAP?

Additionally, since one Sold-To Party(parent) has around 40 child customers, I’ll need to handle this via upload.
So, please also suggest a feasible uploading approach or tool/App, that can efficiently handle this scenario.

And another question is, from which template we upload multiple ship to parties against one sold to party.

Best Regards,

Tehreem Fatima

[Chuma]

Hello @Tehreem_Fatima1 

Partner functions are not included in Business Partner. In SAP S/4HANA Public Cloud Edition, load them using the Customer migration objects.

1. In Migrate Your Data – Migration Cockpit, add Customer (or Customer – Extend by Sales Area).
2. Please download the template and complete the 'Sales Area → Partner Functions' tab (AG = Sold-to, SH = Ship-to for each row).
3. Upload and migrate.

Useful SAP documentation

The list of Available Migration Objects (Cloud Public Edition) includes all the objects that have been delivered, such as Customer / Customer – Extend by Sales. SAP Help Portal-Data Migration-Available Migration Objects

Customer – add new organisational levels to an existing record using Cloud help for the Customer extension object (sales-area data; cross-references to other BPs). Use this when updating sales areas or partners for customers that already exist.  SAP Help Portal-Customer - extend existing record by new org levels

Migrate Your Data (Migration Cockpit) – app overview/how-to. Use this to create a project, add the object, and download the current template.

SAP deck: S/4HANA Migration Cockpit – Cloud Public Edition – official overview of approaches and usage. SAP-SAP S/4HANA Migration Cockpit - Migrate Your Data to SAP S/4HANA Cloud Public Edition

If the Partner Functions tab doesn’t appear after adding the Customer object, refresh the migration content, remove and re-add the object, and then re-download the template. Please send me a screenshot of your project’s object list and template tabs if the error persists

With best regards

Chuma

[Tehreem_Fatima1]

@Chuma Issue has been diagnosed. Thank you for your cooperation.

[Chuma]

Hello @Tehreem_Fatima1 

Thank you for your question

Best solution : Use SAP Credit Management (Financial Supply Chain Management, FSCM) with a single parent credit account shared across all child customers.

In Manage Credit Accounts, set the parent’s credit segment limit to 100,000 and assign all child Business Partners to it. Any order from a child uses the same limit; if exposure is insufficient, the credit check blocks the document and you release or not in Documented Credit Decisions. SAP Help Portal-Receivables Management-Manage Credit Accounts

If you still want a contract control (secondary)

A  Value Contract at 100,000 (parent as Sold-To, children as Ship-To) will stop releases only when orders reference the contract; monitor with Value Contract Consumption. Use this as an additional commercial control, not the primary enforcement.

Upload and mass handling

For the Credit Management design: use Migrate Your Data – Migration Cockpit to load the parent credit account and limit, as well as the child BP assignments, in a single pass. SAP-SAP S/4HANA Migration Cockpit - Migrate your Data to SAP S/4HANA

To upload multiple Ship-To (SH) addresses for a single Sold-To (AG) when using contracts or partner mapping, utilise the Customer migration object and complete the Sales Area → Partner Functions sheet. SAP Help Portal-Available Migration Objects

Let me know if you need further support

With regards

Chuma

[Tehreem_Fatima1]

Thank you @Chuma for your answer, firstly I am following your last solution; but unable to find partner function template in migration cockpit (Public cloud)

[Tehreem_Fatima1]

Thank you @Chuma for your answer, firstly I am following your last solution; but unable to find partner function template in migration cockpit (Public cloud)