Automatic rounding difference posting to GL account in FB60

[Debanjan]

I am posting vendor invoices to SAP system via VIM. This means that there should not be any manual intervention. The t-code that is being used in FB60. The issue is that there is a small difference in the tax amount calculated by the system and the tax amount that is present in the invoice.

I want to route this difference to any GL account so that the posting can happen automatically, however, I could find any configuration where I could configure the same

[LMCM]

Hello, having the same request.. can anyone advice? thank you!

[FranciscoMolina]

Hello.

Here the solution for this issue. Just proceed to set as per below:

In SAP, when posting vendor invoices using transaction code FB60, rounding differences can occur due to discrepancies between the invoice amount and the system’s calculation, especially when dealing with foreign currencies or amounts that don’t align with the system’s rounding rules. To manage these differences effectively, you can configure the system to handle rounding discrepancies appropriately.

Steps to Configure Rounding Differences in SAP:

1. Define Accounts for Rounding Differences:
   
• Use transaction code OB00 to specify which General Ledger (G/L) accounts should be used to post rounding differences. This ensures that any minor discrepancies are automatically posted to designated accounts, maintaining financial accuracy. 
• Navigate to SPRO → SAP Reference IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Rounding Differences. 
• In this configuration, assign the appropriate G/L account for rounding differences. This account will be used to post any minor differences that arise during invoice processing. 
2. Set Tolerance Limits:
   
• Establish tolerance limits to control the maximum allowable rounding differences. This helps prevent posting insignificant amounts that don’t materially affect financial reporting. 
• Navigate to SPRO → SAP Reference IMG → Materials Management → Logistics Invoice Verification → Invoice Block → Set Tolerance Limits. 
• Define the tolerance limits for your company code, specifying the maximum permissible rounding differences. 
3. Utilize Complex Posting for Invoice Verification:
   
• When posting invoices that may result in rounding differences, consider using the ‘Complex Posting’ feature to manually adjust and allocate rounding amounts. 
• In the ‘Create Incoming Invoices’ app, navigate to Menu → Environment → Complex Posting. Here, you can enter the G/L account and the rounding off amount manually to ensure accurate posting.

Additional Considerations:

• Ensure that the rounding rules and decimal settings align with your organization’s financial policies and the currencies in use.
• Regularly monitor and reconcile the accounts used for posting rounding differences to maintain financial integrity. 

By implementing these configurations, SAP will automatically handle minor rounding discrepancies during invoice processing, ensuring that such differences are posted to appropriate G/L accounts without manual intervention. This approach streamlines financial operations and maintains accurate financial records.