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In this blog post, I would like to explain various entities in SAP Cloud ALM and explain how they are connected

You have things that are Project specifics such as scopes and Requirements and things that are project independent such as Deployment Plan and Release.



Something with a purpose with dates, teams, scope, requirements, features, and user stories. It can be used for "Continuous Implementation" which means running perpetually

Project Specific Entities


A way to depict timelines of a single Project


The initial list comes from Activate but you can add custom phases


Optionally you can create sprints associated with Phases


Depict key events associated with a phase



A Collection of Business Processes that need to be handled together. You create a Scope and then first assign Solution Scenarios such as SAP S4HC with a particular content version and then pick processes from those Solution scenarios



A series of steps following BPMN notation explaining a business functionality, typically used in Fit to Standard workshops. You get standard content from SAP but you can create your own custom processes using the editor. You can associate Requirements, User Stories, and Project tasks to a process


Teams currently exist within a Project. A team is made of multiple roles and each role contains multiple persons.

PMO Team

a special Team that is delivered by default. This is the only team that contains the Project lead and this team can not be deleted. You can change the name of this team


Project task

An activity that needs to be performed. This is created by the Project team and can be edited or deleted

Template task

Content delivered by SAP whose description can not be edited. If not required, this can be set to a state "Obsolete" and then deleted


A business need that typically needs to be processed for approval and is later decomposed into smaller items such as Project tasks and user stories

User Story

A functional detail of Requirement. User stories can also be directly created from the process and may depict pre-approved requirements or change requests coming from Production incidents that do not need approval


A child of Template task. Project task or user story. Used to distribute work between team members



The entity that is required to document change records and move functionality to production. One Requirement can have multiple features but a feature can have only one Requirement. Multiple user stories can belong to a Feature

Test case

a vehicle for testing that can be attached to a Requirement or a user story



A record indicating a functionality not working properly


Please note that these are not the official definitions and this list is not comprehensive. You can visit the links below in SAP Glossary for more details

Project Independent Entities

Deployment Plan

A series of timelines were created for deployment purposes. Multiple projects can refer to the same Release but one Project can have just one Release


Deployment Plan contains Releases. Releases have start and end dates and can be assigned to Requirements, User Stories, and Features


A list of typical responsibilities. You get the initial list from the SAP Activate methodology but you can add your own list of roles. you can assign multiple persons to the same role in a Project and use roles for task assignments if you work in a 'pull' fashion and have self-empowered teams.



Different systems that are used by Projects and Releases



An aggregation dimension for Requirements, user stories, and Features. Currently, a controlled list that comes from SAP Activate methodology



Community-driven classification that can be attached to Requirements, Tasks, User stories, and defects



Next Steps

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