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Jag11
Advisor
Advisor
In this blog post, I would like to explain

  • What is a state attribute for Tasks and Requirements

  • How Obsolete task state is used

  • How Task state is used in Deletion


 

What is Task state


The Task state is an attribute of the Task. It denotes if the task is actively in use or not.

If it's not visible in your task list you can enable it using the filter options and column result settings



What are the values in the Task state


Task state can be Active or Obsolete


by default, the Task list hides all the tasks in the state "Obsolete" but you can enable it using the filters to see the Obsolete tasks also

How can a Task State be set to Obsolete?


There are many ways it can be done.  The most common are via SAP Activate content update or manually


Via SAP Activate Content Update


In some situations, the instructions provided by the SAP Activate team may become out of date. As an example when SAP introduces automation, some of the previous procedures are deprecated. To ensure your tasks provided by SAP Activate methodology always remain up to date, such tasks are set to Obsolete by the system.



Manually


If in a Project a certain Task is no longer meaningful but you want to maintain its existence, you can set this to Obsolete. You need to ensure you are in display mode to see this option.


Note that when a task is set to Obsolete, the status of the task is still preserved as the action can be reversed anytime by setting the Task to Active again


 

How Obsolete Tasks behave


Obsolete tasks

  • get a special prefix [Obsolete] in front of the Task Tile

  • become read-only


How Task state is important for deletion


Tasks and Requirements can not be deleted unless they are first set to the Obsolete state. This is to ensure accidental deletion is avoided. This is also explained in detail in this Blog Post

 

Next steps


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