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In this blog post, I would like to explain

  • What is approval state

  • How does it work

  • How to work in case you don't need approvals


What is the Approval state?

In SAP Cloud ALM, Requirement management supports the approval process via the attribute "Approval". This denotes the approval state of a Requirement. Please note this is separate from Requirement status and has no impact on Requirement status at the moment.

The values in the Approval state are

  • Initial

  • Ready for Approval

  • Approval not Required

  • Approved

  • Rejected

How does it work


The person submitting the Requirement has to make an informed decision if the Requirement needs approval and if there is enough information for the approver to take a decision


The approver should know that Approved and Rejected are final states and can not be changed. In case the approver wants to give room for resubmission then he or she should not use Rejected approval state but use comments

Resubmission after Rejection

If the submitter wants to modify a Rejected Requirement for fresh approval, we recommend using Requirement Copy and submitting a new one.


Approval Flow


Where to see this approval state

This is visible in the Requirement list as filter criteria. It is shown in Requirement details as well. It is also a filter criterion in Traceability Reports




What to do if approval is not needed

In case you do not need approvals, you have multiple options

  • Set the approval state for Approval not Required

  • Directly move a Requirement from In Refinement to In Realization

How to track who approved or rejected

Currently, any Project member can approve or reject but its tracked in the history

Next Steps

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