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Business process management is a team effort: Different employees in your company work together in SAP Signavio to model and review processes.
User accounts are created by invitation. You invite users to your workspace by email, provide them with a license and access rights, and manage their accounts. Additionally, SAP Signavio Process Manager users can invite internal and external stakeholders to review and comment on diagrams.
Why User Groups?
Managing access rights for individual users becomes challenging with a large number of users and content. Creating user groups is recommended to manage access rights and features more efficiently.
With user groups, you can manage many users and their access rights by creating a group for each organizational role and setting up a group hierarchy. This simplifies assigning access rights and managing permissions for multiple users at once.
SAP Signavio’s user group functionality allows easier management of access rights. For groups and individual users, access rights to read, write (edit), delete, and/or publish diagrams can be granted at the folder level. All access rights on a folder are inherited by its child elements. The access right Hub (H) allows the user to see published content in the Collaboration Hub.
Depending on the folder structure and access rights, it makes sense to nest user groups to grant different access rights at different folder levels. Here is an example:
Both modeler groups are part of the group ‘All Modelers’ and have reading access to all folders and processes. Group A has an additional access right to edit processes in the public process folder whereas the sensitive processes can only be edited by Group B.
In this blog article, I would like to raise awareness that user groups are the recommended way to assign access rights.
In our free e-learning courses, our education team has compiled the best knowledge in comprehensive lessons combining text, images and videos to go further into the subject and helping you with clean user management and sharing our best practices with you.
I would like to warmly recommend the following 2 lessons to you:
Managing User Licenses and Groups
Discover how to efficiently manage user licenses and groups within the SAP Signavio Process Transformation Suite. You will learn how to create user accounts to manage access rights for different types of users.
Whether you're inviting new members to your workspace and configuring user groups, this lesson provides the tools and techniques necessary to optimizing your workspace setup and user management strategy.
This lesson offers practical examples and best practices for assigning rights to user groups and individuals, ensuring efficient and secure management of your resources.
Discover key insights on maintaining control over folder access and diagram visibility, even when navigating complex user group hierarchies. Ideal for organizations dealing with numerous users, this lesson also covers innovative approaches like sandbox setups for collaborative environments.
Enhance your understanding of essential access rights from viewing to publishing content.
Take now a look at the 2 lessons of our free e-learning course.
All the best,
Dennis
