Business Partner Concept in SAP S/4HANA

[mickaelquesnot]

Business Partner Concept in SAP S/4HANA

1.1      What is Business Partner?

In SAP S/4 HANA, Business Partner is the leading object and single-entry point to maintain Business Partner, Customer, and Supplier (formerly known as Vendor) master data.

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Business Partner allows maintenance of multiple addresses with corresponding address usages.

It is not a new terminology it is also in ECC

ECC have two options

1. Customer or vendor 2. Business Partner

• In SAP S/4 HANA is only Business Partner


• Business Partner is any entity is impact with our business and or impaction our business is known as business Partner


• The EWM, MDG, TM, CRM, SRM they are following Business Partner concept.


• Vendor customer is are the role which is done by business partner


• It is mandatory in conversion ECC to S/4HANA, Business Partner must be assign to customer and vendor in ECC.

1.1.1     Which Table we are getting here

 

• BUT000 – General Data


• BUT020 – Address


• BUT100 – BP Roles


• KNA1- Customer Data


• LFA1- Vendor Data

1.1.2     Business Partner Role

SAP Business Partner Screening for SAP S/4 HANA is used to centrally manage master data for business partners, customers, and vendors. Business Partner Application allows you to create, maintain, and manage business partners. You can also use this to perform integration with other functions and data exchange.

You can use the BP Role to carry out a business classification of a BP role on the basis of business transaction. The attributes of the BP role depend on the particular transaction involved.

 

In S/4 HANA we have three different categories

 

A Business Partner can be

 

• Organization


• Person- Individual


• Group- Group of person or partners

 

1.1.3     Account Group

 

An account group is a named collection of accounts. CSA uses account groups in financial statements to increase their flexibility and to enable you to use a financial statement for multiple clients. Some account group names are pre-defined, but account group definitions are client specific.

 

1.1.4     Customer Account Group

 

Customer account groups in SAP are used to classify customers into business partner functions that fit best the nature of the business transaction. Customer account groups control the customer hierarchy containing the customer master record. It determines the role of a customer and customer master data.

We create Customer Account Group in Financial Accounting

 

Menu Path:

SPRO-> SAP IMG Screen-> Financial Accounting-> Account Receivable & Payable->Customer Accounts-> Master Data-> Preparation for creating Customer Master Data-> Define Account Groups with screen layout (Customer) Master data

 

Menu Path:

SPRO-> SAP IMG Screen-> Financial Accounting-> Account Receivable & Payable->Customer Accounts-> Master Data-> Preparation for creating Customer Master Data-> Create Number ranges for Customer Account Group

 

Menu Path:

SPRO-> SAP IMG Screen-> Financial Accounting-> Account Receivable & Payable->Customer Accounts-> Master Data-> Preparation for creating Customer Master Data-> Assign Number ranges to Customer Account Group

 

Vendor Account Group

 

You use vendor groups to classify your vendor records into groups that share similar characteristics. You define vendor groups adding vendor records.

 

Menu Path

 

SPRO-> SAP IMG Screen-> Financial Accounting-> Account Receivable & Payable->Vendor Accounts-> Master Data-> Preparation for creating Vendor Master Data-> Define Account Groups with screen layout (Vendor) Master data

 

Menu Path:

SPRO-> SAP IMG Screen-> Financial Accounting-> Account Receivable & Payable->Vendor Accounts-> Master Data-> Preparation for creating Vendor Master Data-> Create Number ranges for Vendor Account Group

 

Menu Path:

SPRO-> SAP IMG Screen-> Financial Accounting-> Account Receivable & Payable->Customer Accounts-> Master Data-> Preparation for creating Vendor Master Data-> Assign Number ranges to Vendor Account Group

 

1.2      Customer Vendor Integration

Customer/Vendor Integration involves the following process phases: You process the business partner or customer/vendor. ... If a customer/vendor master record is assigned to the business partner, then the system updates the customer/vendor data in the business partner at the same time, irrespective of role.

 

Work before conversion is as follows:

• Archive redundant master data.


• Activate business functions.


• Integrate custom enhancements.


• Implement check reports (see below section for these standard tools).


• Configure CVI as customer/vendor to BP.


• Implement customer specific mapping, if necessary.


• Assign number ranges.

The Customer/Vendor Integration (CVI) component ensure the synchronization between the BP object and the Customer/Vendor objects. Aside from the mandatory Business Partner target approach in S/4HANA, it is also the approach used in both SAP Master Data Governance (MDG) versions: MDG on S/4HANA as well as MDG on ERP.

 

Define BP Grouping & Assign Number Range

 

Menu Path:

 

T-code: BUCF

SPRO-> SAP IMG Screen-> Cross Application Components-> SAP Business partner-> Business Partner-> Number Range & Groupings-> Define Number Range

 

Define Groupings and Assign Number Ranges

 

Define Business Partner Groupings

Use

In this activity, you define groupings for business partners.

Example

Requirements

The number ranges for business partners are defined.

Standard settings

The following groupings are supplied by SAP:

• 0001

• 0002

Activities

1. Check the standard groupings and change them if necessary.


2. Define new groupings and define their number range if required.


3. You can define standard groupings for internal and external number assignment.

 

Customer Integration

 

SPRO-> SAP IMG Screen-> Cross Application Components-> Master Data Synchronization-> Customer Vendor Integration-> Business Partner Settings-> Settings for Customer Integration-> Field Assignment for Customer Integration-> Assign Keys-> Define Number Range Assignment for direction BP to Customer

 

Vendor Integration

Menu Path:

T-code: BUCF

SPRO-> SAP IMG Screen-> Cross Application Components-> SAP Business partner-> Business Partner-> Number Range & Groupings-> Define Number Range

 

SPRO-> SAP IMG Screen-> Cross Application Components-> Master Data Synchronization-> Customer Vendor Integration-> Business Partner Settings-> Settings for Vendor Integration-> Field Assignment for Vendor Integration-> Assign Keys-> Define Number Range Assignment for direction BP to Vendor

 

Create Business Partner

 

• BP as Customer

 

• BP as Vendor

 

1.3      Advantage of Business Partner

 

• Simplified master data creation


• Creation/Modification/Extension/…of a customer/supplier with only 1 Apps


• Single maintain centralized data addresses and so on


• Time dependent data like roles and addresses are tome dependent data, multiple addresses can be put in it.


• Address like ship to address, sold to address.


• Adoption of FSCM need business partner approach.


• Another reason embedded like, EWM, TM, this all working on Business Partner approach.


• Credit management FSCM credit management is working on business partner approach.