SAP Analytics Cloud - Activate / Deactivate

[JimmyYang]

We are happy to introduce one of the most highly voted influence request called Activate/Deactivate. This feature will allow you to deactivate users and free up the user’s license. It is scheduled to be released in Q2 2023 release of SAC

Background

In SAP Analytics Cloud's user management system, users in the system only have one state: activated. So when you create a new user, not only will they consume a license, the only way to free up a license is to delete this user.

Not only is this frustrating, but it adds additional complications because the private content gets transferred to another user upon deletion. So what happens when users go on paternity leave and you want to disable access to the tenant, but this user will eventually come back and need access to the system and their private files? What happens when you have run out of licenses? There would be no way to deactivate these users in SAC. So the only way is to delete the user.

 

Solution

To address this challenge, we are introducing second state to users, which is the deactivated state.

This will achieve a few key objectives:

• Deactivated users cannot log into the SAC system.

• Licenses are freed up when a user is deactivated.

• Content is maintained under the deactivated user

So now as an SAC Administrator, I can manage and control the license usage by activating / deactivating users.

Demo

The process of deactivating a user is very simple and straightforward, so let me show you how this works:

Go into SAC > Users.

Select the user and click on the deactivate users icon: 

You will be prompted with info and an option to email the user:

 

Click Deactivate and it's done.

 

The users page will show a deactivated icon next to the user now.

 

 

The monitoring page will show you how many deactivated users there are.

 

Simple as that!