Multiple Address Handling: How Address Determination Works in SD Documents

[danica09]

In SAP S/4HANA cloud, multiple address handling allows you to maintain multiple addresses for one single business partner. When multiple address handling is active, you can use the address selection function in apps for creating and changing sales and distribution (SD) documents to select customer addresses for specific partner functions.

In this blog, we will give examples of how the address determination works in SAP S/4HANA Cloud.

Prerequisite: Enable Multiple Address Handling in Your Configuration Environment:

The prerequisite to use the multiple address handling capability is to enable below configurations in your configuration environment.

Active multiple address handling in the following configuration activities (for example, in the Manage Your Solution app):

1. Activate Multiple Address Handling for Customer Master Data in SAP BP (SSCUI: 105612)
2. Activate Multiple Address Handling in SD Documents Using SAP BP (SSCUI: 105611)

Example 1:

Create new addresses

You can create addresses for customers in the Manage Customer Master Data, Manage Business Partner Master Data, or Maintain Business Partner app. For example, a customer has 4 addresses, and all of them are assigned to usage “SHIP-TO (Delivery Address)”.

Check the configuration of partner determination

Display address determination configuration in the configuration activity “Set up Partner Determination of Sales Document Header” (SSCUI 101288):

Partner function	Address determination for partner function
Sold-to party	BBP007 (Receive sales order)
Ship-to party	BBP003 (Send goods)
Bill-to party	BBP004 (Send bill)

Create sales quotation

You are creating a sales quotation.

No address is assigned to the “order-sending address of customer” (mapped to BBP007) in the customer master. The system searches the address overview (general addresses) for valid addresses. There are 4 addresses for sold-to party.

Four addresses have been assigned to the “delivery address” (mapped to BBP003) in customer master. The system searches for delivery addresses valid between the current system date and Dec 31, 9999. There are 4 addresses for ship-to party.

No address is assigned to the “billing address” (mapped to BBP004)  in the customer master. The system searches the address overview (general addresses) for valid addresses. So, the 4 addresses also can be used in bill-to party.

Example 2:

Change the configuration of partner determination

If you don’t want multiple addresses available for sold-to party and bill-to party (meaning only use standard address), you can change the address determination configuration in the configuration activity Set up Partner Determination for Sales Document Header (SSCUI 101288) like below.

Partner function	Address determination for partner function
Sold-to party	XXDFLT (Standard)
Ship-to party	BBP003 (Send goods)
Bill-to party	XXDFLT (Standard)

Create sales quotation:

You are creating a sales quotation.

Only ship-to party has pop-up window for address selection. Four addresses have been assigned to the “delivery address” (mapped to BBP003) in customer master. The system searches for delivery addresses valid between the current system date (for example Sep 11, 2024) and Dec 31, 9999. There are 4 addresses for ship-to party.

Sold-to party and bill-to party use the standard address, and only the standard address is available.

Example 3:

Create new addresses

The following customer has 5 addresses. One of the addresses is out of date in address overview. 3 addresses are assigned to usage “Delivery Address”. One address is assigned to “Billing Address”.

Change the configuration of partner determination

Display address determination configuration in the configuration activity “Set up Partner Determination of Sales Document Header” (SSCUI 101288):

Partner function	Address determination for partner function
Sold-to party	BBP007 (Receive sales order)
Ship-to party	BBP003 (Send goods)
Bill-to party	BBP004 (Send bill)

Create sales quotation

You are creating a sales quotation.

No address is assigned to the “order-sending address of customer” (mapped to BBP007) in the customer master. The system searches the address overview (general addresses) for valid addresses. There are 4 addresses for sold-to party.

Three addresses have been assigned to the “delivery address” (mapped to BBP003) in customer master. The system searches for delivery addresses valid between the current system date (for example Sep 11, 2024) and Dec 31, 9999. There are 2 addresses for ship-to party (one address out of date).

One address has been assigned to the “billing address” (mapped to BBP004) in customer master. The system searches for billing addresses valid between the current system date (for example Sep 11, 2024) and Dec 31, 9999. There is only one address for bill-to party.

For more information you can refer to

https://help.sap.com/docs/SAP_S4HANA_CLOUD/a376cd9ea00d476b96f18dea1247e6a5/3ca897ae1c384861ab8df820...

https://help.sap.com/docs/SAP_S4HANA_CLOUD/a376cd9ea00d476b96f18dea1247e6a5/d5af44c1bbd74df8b0194648...