Start from SAP S/4HANA Cloud 2408.2 (2408 HFC7), a new app Import Debit Memo Requests is delivered, you can now easily import debit memo requests from a spreadsheet file and this article will provide some tips about using this app.
1. How to Access
To access this app, business users need to have the following business catalog assigned: Sales – Debit Memo Request Import (SAP_SD_BC_DMR_IMPORT_PC).
2. How to use
Generic functions such as downloading template, preview check and so on, are the same with other import apps like Import Sales Orders. You can find the detailed usage of the app series by referring to the link.
Supported debit memo request types:
Document Type | Creation Without Reference | Creation With Reference |
DR | Yes | Sales order, invoice |
CBII | No | Invoice |
DMR4 | Yes | Invoice |
3. Creation with Reference
This function is same with other import apps like Import Sales Orders,However, it differs in the types of preceding documents it supports.
For detailed instructions and usage information about the app series, please refer to the link.
4. Special Cases
4.1 Sold-to Party of Preceding Document Not Referenced (Same Document Referenced on Header and Item Level)
Objective: The same document is referenced on header and item level. You want to use a sold-to party that differs from that of the preceding document.
Rule: For your debit memo request items, enter item numbers of the preceding document in ascending order.
Example: Sales order 10060 is referenced, and its sold-to party is 10100006. You want to create a debit memo request with reference to sales order 10060 and the sold-to party of the debit memo request is 10100008.
Debit Memo Request (Temporary ID) | Sold to Party (Header) | Reference Document (for Header) | Item (Temporary ID) | Reference Document (for Item) | Reference Item |
1001 | 10100008 | 10060 | 01 | | 20 |
1001 | 10100008 | 10060 | 02 | | 30 |
1001 | 10100008 | 10060 | 03 | | 50 |
Hint: If the item numbers are not properly entered, there will be an error message: Deviating sold-to parties 10100008 vs. 10100006 (ref. doc. 10060).
4.2 Bills of Material (BOM)
The following rules apply to creation of debit memo requests of document type DR with reference to sales orders.
4.2.1 Only Main Item of the BOM Referenced
Objective: You want to create debit memo request items with reference to BOM main items in different sales orders.
Example: Item 10 in sales order 10060 is the main item of a BOM, and item 20 in sales order 10070 is the main item of another BOM. These items are referenced to create debit memo request items.
Debit Memo Request (Temporary ID) | Item (Temporary ID) | Reference Document (for Item) | Reference Item | Preceding Item Product |
1001 | 01 | 10060 | 10 | Root BOM 1 |
1001 | 02 | 10070 | 10 | Root BOM 2 |
4.2.2 Main Item and Subitems of the BOM Referenced
Objective: You want to create debit memo request items with reference to the main item and subitems of a BOM.
Rule: For your debit memo request items (temporary IDs in ascending order), enter the item number of the BOM main item first, followed by item numbers (in ascending order) of the BOM subitems.
Example: In sales order 10060, item 10 is the main item of a BOM, items 20 to 40 are BOM subitems. These items (except item 20) are referenced to create debit memo request items.
Debit Memo Request (Temporary ID) | Item (Temporary ID) | Reference Document (for Item) | Reference Item | Reference Item Product |
1001 | 01 | 10060 | 10 | Root BOM |
1001 | 02 | 10060 | 30 | Component BOM - 2 |
1001 | 03 | 10060 | 40 | Component BOM - 3 |
4.3 Target Quantity for Document Type CBII (Invoice Increase Request)
When you create an invoice increase request with reference to an invoice, two invoice correction request items will be created for each item in your file. The quantity of the first item will be the same as that of the invoiced item (that is, the referenced item), and the quantity of the second item takes the target quantity of the item in your file.
Example:
Debit Memo Request (Temporary ID) | Item (Temporary ID) | Reference Document (for Item) | Reference Item | Target Quantity |
1001 | 01 | 90060 | 10 | 1 |
Result:
Debit Memo Request | Item | Reference Document | Reference Item | Target Quantity |
0060001001 | 000010 | 90060 | 10 | 100 |
0060001001 | 000020 | 90060 | 10 | 1 |
5. Useful links
Import Debit Memo Requests
App Extensibility: Import Debit Memo Requests
Blog Series for Import Sales Documents
