Documents Requiring Invoices - Not showing ASNs

[Former Member]

Hi, Experts!

Would you know why ASNs are not appearing on the invoice page, upon clicking the button: "Documents Requiring Invoices" ?

Are there necessary fields to fill in? When we leave the filters blank (to display all), only the purchase orders are shown. We need the ASNs to show as these are the documents that we will be creating invoice for.

Any input will be much appreciated. Thank you!

Best regards,

Petot

[Former Member · Accepted solution]

Above explanation (Sandhya's) is correct... The settings need to be done in SPRO-> SNC -> Exceptions..

You have two tabs in it.. One is SAP defined settings and one is for what you want to overwrite the existing with.

You DO NOT want to touch the SAP settings.. but touch the ones that you want should overwrite the existing standard settings.. play around with those settings.. they are interesting and they basically control the behavior of SNC.

[Former Member · Accepted solution]

Hi,

please refer to my reply for Sadhya(found above this thread) regarding additional questions on open issues w/ documents requiring invoice if we want to create ASNs for Scheduling Agreements

Thanks!

-Walter Rogando

[Former Member · Accepted solution]

Hi Walter

As a standard functionality you cannot create invoice for ASN which are created with reference to scheduling agreement.

You can only create invoice for scheduling agreement line item and not for ASN.

Regards

[Former Member · Accepted solution]

Per standard SAP SNC:

Creating an Invoice for a Scheduling Agreement

You cannot create an invoice for a scheduling agreement item directly. Instead, you create an invoice for an ASN that refers to the scheduling agreement item. For more information about creating invoices for ASN items, see the next section.

In the case of a self-billing invoice that is sent from an SAP ERP system, the related scheduling agreement number is transferred as a purchase order reference. SAP SNC can check whether this purchase order reference truly relates to a purchase order, or in fact to a scheduling agreement. For this, we provide the BAdI/SCA/BIF_I_INVOICER with the example Implementation /SCA/CL_EXM_IM_BIF_I_INVOICER. For more information, see Customizing for SAP Supply Network Collaboration under Business Add-Ins (BAdIs)for SAP SNC Basic Settings Processing Inbound and Outbound Messages BadIs for Message Interfaces (Inbound XML Messages) BadI for InvoiceRequest_In .

Creating an Invoice for an Advanced Shipping Notification Item

You can create an invoice for a valid scheduling agreement or purchase order item by using an associated advanced shipping notification as a reference document.

You can only create an invoice for an advanced shipping notification if the Invoice Creation Type field is set toInvoice Creation with ASN Reference or Invoice Creation Similar to Predecessor Invoice.

When you create the invoice, the system updates the ASN item (and any associated PO item) as follows:

• It sets the invoice creation type for the item to Invoice Creation with ASN Reference
• It determines the remaining quantity that is to be invoiced
• It determines the total invoiced quantity for the related purchase order item or scheduling agreement item.

Hope this helps...

[Former Member · Accepted solution]

Hi Anchint,

We appreciate your feedback, we also found the same documentation you've provided about the standard SAP SNC of creating invoice for Scheduling Agreement. We have already created an ASN with reference to a Scheduling Agreement and the Invoice Type of this ASN was set to "Invoice Creation with ASN Reference" by default. However, as mentioned by Walter our issue is that this ASN (w/ reference to SA) is not visible as an Open for Invoice in the Documents Requiring Invoices so there is no way for us to create an Invoice for ASNs with reference to Scheduling Agreement though it works for ASN with reference to PO.

We would like to know if there is any specific configuration that we need to activate aside from the suggested solution of Sandhya (which was implemented already in our system).

Appreciate your responses.

Regards,

Amrie

[Former Member · Accepted solution]

Check whether the ASN created has status as GR Complete, post that it would Appear in Invoice Tab i believe.. Let me know if it works.

Regards,

Guru

[Former Member · Accepted solution]

Hi Guru,

Thanks for your feedback.

We have tried that already, ASN (w/ ref to SA) is in Goods Receipt Complete status however the ASN is still not showing up in the Invoice Tab. Is it necessary for an ASN to be in GR Complete state for it to be visible in the Documents Requiring Invoices? It actually works for ASN with reference to PO even if its only in "Published" state.

Regards,

Amrie

[Former Member · Accepted solution]

Hi Amrie,

Yes we can set Invoice Creation only after GR Complete in IMG.

If you are using Info Record, check with T Code /N/SAPAPO/MTI2, with your source system and Source Category as 3 and check whether ERS Indicator is been set if its Set, go to Edit mode and remove it and try sending the SA again to SNC... and repeat your exercise, let me know if this works.

Guru

[Former Member · Accepted solution]

Hi Guru,

We are not using any Info Record only SA. Not sure why ASN with reference to PO is working perfectly while ASN with reference to SA seems to be tricky. The ASN status doesn't seem to be an issue in our case.

Regards,

Amrie

[Former Member · Accepted solution]

Have a Look at some ASN Validation profiles and compare with PO & SA Based, I will also check at my side... It looks to me Validation Profile Issue, if it looks like a Standard issue.. I would suggest to raise an OSS note to SAP to have a look at it...

[Former Member · Accepted solution]

Hi Guru,

When you say SA based validation checks, is that the same for RO* (Replenishment Order) validations?

Regards,

Amrie

[Former Member · Accepted solution]

Hİ Ana,

He is talking about the belo SNC Help areas:

Validation Checks for Scheduling Agreement Releases - Validation - SAP Library

Regards,

Selim Batur

[Former Member]

Activate PO_INVOICE_RELATED_TO_PO_OR_ASN validation check and inactivate PO_INVOICE_CREATION.

In standard validation check PO_INVOICE_CREATION is active by default. so you need to inactivate this check and activate the PO_INVOICE_RELATED_TO_PO_OR_ASN so that you will able to create invoice for either PO or ASN and it will not be depend upon GR based invoice setting in ECC PO

[Former Member]

Hi,

Thanks for the solution provided. it works for ASNs created for POs. but if we create ASNs for Scheduling Agreements, the ASNs does not appear. it only seems to work for PO referenced ASNs.

any idea why ASNs created from SA are not being displayed in documents requiring invoice screen?

(Note: we already implemented your suggestion above to activate PO_INVOICE_RELATED_TO_PO_OR_ASN and inactivate PO_INVOICE_CREATION)

thanks!

-Walter Rogando

[Former Member]

Hi, Sirji.

During testing, we noticed that some ASNs are not being display on the invoice screen. This is because of the GR-Based IV indicator that is ticked in ECC. If this indicator is ticked, only ASNs that are on GR Complete status will be displayed in the Documents Requiring Invoices screen.If users want to display all ASNs regardless of the status, this needs to be unticked during the creation of PO or SA.

As suggested, we have deactivated PO_INVOICE_CREATION validation check and activated the PO_INVOICE_RELATED_TO_PO_OR_ASN so that we will able to create invoice for either PO or ASN and so it will not be depend upon GR-Based IV indicator in ECC PO.

Is there any specific validation check for Scheduling Agreement so that it will not also depend upon GR-Based IV indicator in ECC? Appreciate your help and inputs.

Thanks,

Petot