Review of recommendations in SAP S/4 HANA from ASPM through workflow integration

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Context:

RCM engineer carryout many assessments like FMEA, RCM for an equipment. As a result of these assessments, recommendations are created in ASPM system by RCM engineer. The recommendations can be in the form of below in ASPM as recommendations categories. Though these recommendations categories are exact identification of action to be taken by the back end maintenance planner, however these action can only be taken manually in S4H system. Here the maintenance planner's SAP user ID is assigned to maintenance planner group of a planning plant.

Recommendations Categories

The identified recommendations can be only implemented back in S4 HANA backend system. To have this integration, from 2108 release onwards, one standard workflow is triggered, and WI is generated in backend system. Maintenance planner will check the recommendation and manually implement the same and complete the WI.

The steps to achieve this integration from ASPM to SAP S4H system was not available in any blog post, hence thought of writing this blog post. I hope it will be helpful.

Please refer the help document for more information.

https://help.sap.com/viewer/d4b70336518c495b8370cbaf403accea/2108/en-US/b2bb8912b36f40b1b6267611be0e...

Prerequisites:

Basis workflow configuration in the backend system should have been completed (SWU3).

SWU3 Configuration

Configuration related to syclo config panel (/syclo/configpanel) and

Syclo Config panel BAPI assignment

In syclo admin ( /syclo/admin) should be carried out as per the highlighted screenshots. The highlighted item is only for recommendation object.

Syclo Admin configuration

Backend configuration (workflow and organization unit)

Tcode and steps	Screenshots
SWDD Workflow - WS01800170	Open the workflow definition (WS01800170). Double click on “Review for Recommendation Data” SWDD Setting -1 Click on the control tab and button near Agent assignment. Following screen appears.
Agent Determination in SWDD	Agent assignment should be green. Go back to workflow definition diagram and double click on "Trigger Workflow" Check if the status is active or not.   If it is inactive, we have to activate it by adding the below entry into the table(SWFDVEVTY2) through SM30. Based on the above entry, event linkage will be activated.
Organization unit set up   Tcode: PPOC	We need to create new org unit and new position and assign SAP user ID who will receive the WI. Save the entries.
Tcode: PFOM Assign Planning plant and planner group to org unit.	Please check in SPRO-> SAP NetWeaver->Application Server->Business Management->SAP Business Workflow->Basic Settings (Organization Management->Maintain assignments for SAP organizational object types Below two entries should be there.
Tcode: PFOM	Click on change Select the Maint. Planner position and the click on F5. Maintain the planning plant and planner group in the pop up.

Data flow from ASPM system to S4 is as below.

RCM or FMEA assessment -> Publish the assessment ->Recommendation ( implementation in Progress) -> event will be triggered in ASPM-> it will be queued in KAFKA event queue->event federator(Java Application)-> Queue will appear in /syclo/admin monitor

Step	System	Description	Screenshot
1	ASPM	PM Review Status of the recommendation is changed to “Implementation in Progress” by clicking in “Schedule in Maintenance” button
2	Syclo monitoring tool	/syclo/admin Inbound transaction monitor. It appears in inbound queue.
2.1	Syclo monitoring tool	you will get the work item number in reference attribute 1
3	S4H	SWIA ( Tcode)
4	S4H	My Inbox Fiori App
5	S4H-> ASPM	Based on the recommendation, maint. engineer will take action like add new task list, changing task list then click on “Recommendation Implemented”
6	S4H-> ASPM	Based on the recommendation, maint. engineer can reject and click on “Recommendation Rejected”	This will also generate a queue in S4H.
7	S4H-> ASPM	Based on the recommendation, maint. engineer will request for more information and click on “Request for Information”
8	ASPM	Recommendation status will change to “pending additional information required”
9	ASPM                 S4H	Reliability engineer will provide required info by editing the recommendation. Again the status needs to be changed to “Implementation in Progress”. WI will be received in S4H. Maint. engineer will manually take action and click on “Recommendation Implemented”
10	ASPM	Status will be changed to ”Implemented”

Please note that Planner group and planning plant of the equipment should be maintained same as per configuration. It means user maintained for a planning plant and planner group will get the workflow work Item.

in this blog we could learn the pre-requisite configuration steps for Recommendation integration from ASPM to S4H backend system though workflow.

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