Two RFx Response for same RFx created for single Vendor

[Former Member]

Hi All

  We are facing an issue where for a single RFx ,, there are two RFx responses are getting created by different two "Contact Persons"  from SAME VENDOR.

    Scenario :

    Step1:  User X(Project User) publish an RFx to the vendor V.

    Step2 : User Y(Contact Person 1 of vendor V ) will open the RFx published and enters the data.

   Step3:  Same time when the User Y ,is not completed the RFx Response , the user Z(Contact Person 2 of vendor V)  , also open's the RFx and tries to submit with details.

Step4: Now both vendor contact persons(belonging to Same vendor) will able to post two Rfx Response.

    Note: The application will give the error  if the User Y(Contact person1) will submit the RFx Response and User Z(Contact Person)  .

So for any RFx  there should be only on RFx Response from a single Vendor.

  So kinldy let me know if any one has the idea's on this.

Thanks

CB

[RobinJanke]

Hi,

what you describe is standard behaviour of SRM.

SRM allows multiple RFX per company. If you don't want this you have to uncheck the 'multiple bids allowed for supplier' checkbox in the bid invitation. Only one rfx can be send for a supplier in that case. Otherwise it will be one bid for each contact person.

Regards,

Robin

[Former Member]

Hi Robin,

   Thanks for your reply , two things I want to get it clear .

1)As you mentioned , there are not two RFx are sending out ,its only one RFx number for both contact persons.

2)If it is the standard case , then if the  first vendor contact person "User Y(Contact Person 1 of vendor V )" is submitted the bid , then the application will not allow the "user Z(Contact Person 2 of vendor V)" to submit one more bid.

              If it allows multiple means , it has to allow every time right?

Thanks and Regards

CB

[RobinJanke]

Hi,

1. Yes, one bid invitation (rfx), to which both contact persons can reply with a bid (rfx response)

2. this is a setting you have to make. I think the standard is: 1 reply per company. You can switch it on and off per rfx.

Regards,

Robin